Information Management Officer

2 weeks ago

Ottawa, Canada Ship-source Oil Pollution Fund & Fund for Railway Accidents Involving Designated Goods Full time

The Administrator of the Fund(s) has identified the need for an **Information Management Officer** to manage the records and information management function at the Funds.

Based in the Ottawa office and under the direction of the Director, Corporate Services, the Information Management Officer:

- Analyzes, interprets and adapts Government of Canada information management (IM) policies, regulations and directives as required.
- Develops and maintains records and information management (RIM) policies, procedures and standards.
- Develops and maintains Record Classification Standard and Records Retention and Disposition Schedules.
- Liaises with Library and Archives Canada (LAC) on record-keeping and archival topics, including the Funds’ disposition authorities and the transfer of archival records to LAC.
- Manages business processes and systems for electronic document and records management, including user configuration, access permissions, and supplier/vendor liaison; identifies, develops and implements related IM business process improvement projects.
- Manages library collection(s).
- Manages records retention and disposition activities.
- Conducts and oversees operational record-keeping activities, including the creation of new files, record classification and filing, and physical file transfers to and from offsite storage.
- Provides advice and guidance to program managers and employees regarding the integrity of incident case files/ databases and statistics.
- Provides advice and assistance for document research and reference services in response to internal or external requests for information.
- Conducts research into IM trends, developments and practices within the public and private sectors.
- Provides direct supervision of an Information Management Support Officer; as well as functional supervision for other employees performing information and records management activities.

This is an indeterminate full-time position.

**Profile**
- University degree in records management, information management, information resource management, or library science; and at least five years of experience working in the field of records management, information management, or librarianship;
- Knowledge of methods and practices of records management, classification, disposition, and weeding;
- Strong database search skills, including advanced and complex searches, and good understanding of the functions of databases and electronic document and records management systems;
- Good written and verbal communications skills, especially for clearly explaining records and information management concepts and processes;
- Good reference and customer assistance skills;
- Strong attention to detail;
- Eligibility for a reliability security clearance.
- Bilingualism -- Ability to read and understand English and French, and work in either English or French.

**Compensation**

Please note that the Office of the Administrator is outside of the federal public service and its employees and consultants are not covered by the collective bargaining agreements of the federal government. Furthermore, the employees of the Office of the Administrator are not covered by the pension and benefits regime provided to federal public service employees.

French version attached.

**Salary**: $82,000.00-$110,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1P 0B6: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Records management: 1 year (preferred)
- Office 365: 1 year (preferred)
- Database searching: 1 year (preferred)
- Libraries: 1 year (preferred)

Work Location: In person

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