Student: Information Management

4 weeks ago

Ottawa, Canada Canadian Security Intelligence Service Full time

**Important**:
**Closing Date**
2023-07-11

**Reference Number**
24-968-STU-IM-03

**Job Category**
Co-op

**Who Can Apply**
Canadian Citizens

**Location**
Ottawa, Ontario

**Salary Range**
Hourly Salary

**Status**
Term - 4 to 16 months

**Language Requirement**
BBB Imperative

**Deadline**

Work term**:Summer 2024**
When to apply: February 1, 2023, to May 31, 2023

Work term**:Fall 2024**
When to apply: June 1, 2023, to September 29, 2023

Work term**:Winter 2025**
When to apply: October 3, 2023, to January 31st, 2024

**Job Summary**:
CSIS is looking for students who thrive on tackling diverse challenges in a unique environment. If you are up for the challenge and want to join one of our highest performing teams, there is no doubt that your contributions to CSIS will provide a meaningful impact to our mission of helping keep Canadians safe against national security threats.

CSIS offers opportunities for students to gain valuable experience with the possibility to return for multiple placements in different areas.

Students will be given the opportunity to cultivate their skills and knowledge by being paired with experienced employees who will provide feedback during the work term.

They will have the opportunity to broaden their knowledge and experience before choosing a career specialization.

Students will assist with tasks including but not limited to the following:

- Respond to client requests for creation, filing, charge in/out of corporate files.
- Support retention and disposition activities.
- Participate in information digitization and quality assurance.
- Provide information management advice and guidance to clients related to IM policies, procedures and initiatives.

**Education**:
Registered full time in a College Diploma or Undergraduate degree programs including but not limited to the following areas of study:

- Information and Records Management
- Library Science
- Archival Studies
- Business Administration.

**Experience**:

- Experience may have been acquired through formal and informal settings (e.g. school, volunteer work experience or projects)
- Experience providing client service (e.g. responding to queries, providing advice on policies and procedures).
- Experience performing general administrative duties including file organization and management (search and retrieval).

**Assets**:

- Experience in data entry and data quality assurance and integrity.
- Experience working in an information management or record keeping environment in an information administration capacity.
- Experience developing documents such as awareness/information materials and/or communications, presentations, procedures.
- Experience working with an electronic document and records management system (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).

**Competencies**:

- Adaptability/Flexibility
- Client Service
- Team Work
- Rigour

**Conditions of Employment**:
Applicants must be registered as a full-time, post-secondary student in an accredited academic institution recognized in Canada. Priority consideration may be given to those enrolled in an accredited co-op/internship program.

**Notes**:
Applicants MUST include the following information in their cover letter in order to be given further consideration:
Name of Student:
Graduation date:
Program of Study:
Post Secondary School:
Location of interest:

- Indicate your desired location of work if applicable.
- Travel costs benefits may apply. Further information will be disclosed during the interview process.
- Availability: What is the length of your term (4, 8, 12 or 16 months)?
- Studies: What is your current year of study and your expected graduation date?

Tips for your Cover Letter and Resume:

- Tell us your story: why do you want to work for CSIS?
- Work objectives.
- Technical abilities (where applicable).
- Volunteer or work Experience (where applicable).
- Projects (where applicable).

Second language evaluation tests might be administered.
At CSIS, we are not looking to simply fill student placement positions every four months.

Our program is designed to identify and develop potential full-time employees.

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at
home.

**Security Requirements**:
**Others**:
**Important**:
Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

**We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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