Officer, Attendance, Administration and Projects

5 days ago

Ottawa, Canada Senate of Canada Full time

About the Senate
The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.
How will you contribute?
Under the supervision of the Chief of Staff to the Clerk of the Senate, the incumbent provides the administration, and coordination related to the Senators Attendance Policy. This includes maintenance of the electronic attendance system and revisions to the electronic and paper-based information management system for the Office of the Clerk. The incumbent also provides administrative support services to the Clerk’s office which include functions relating to the Standing Committee on Rules, Procedures and the Rights of Parliament, support to the Executive Assistant to the Clerk of the Senate and any special projects assigned by the Chief of Staff and the Clerk.

The successful incumbent will bring expertise to a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and be able to effectively manage a variety of administrative tasks.

We are looking for a dynamic, self-motivated, highly organized, driven and experienced Administrative Assistant. A passion for excellence and quality service must be second to none. If you have a passion for providing administrative assistance, are highly organized and detail-oriented and have excellent communication skills, this job is for you
Open to
The general public to staff one indeterminate position.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

We encourage individuals from underrepresented and minority groups to apply.
Prerequisites
- Successful completion of a post-secondary diploma in business administration or a related field OR an acceptable combination of education, training and relevant experience;
- A minimum of three (3) years' experience in a administrative position;
- Possess excellent verbal and written communication, organizational and time management skills;
- Demonstrated strong attention to detail and ability to compile, analyse, prepare, organize and maintain information in an efficient manner;
- Demonstrated ability to work simultaneously with different groups in a multi-disciplinary environment with conflicting priorities;
- Ability to demonstrate initiative;
- Proficiency with MS Office products;
- Experience working in a parliamentary environment is a strong asset.

Competencies
Integrity
Respect
Service
Adaptability
Communication
Dependability
Judgment
Organizational Needs
The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.
Conditions of Employment

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

This job may require you to work late into the evening and irregular hours in support of parliamentary business activities.
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.

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