Administrative Assistant

2 weeks ago

Metro Vancouver Regional District, Canada First Nations Health Authority Full time

**FNHA Overview**:
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

**JOIN OUR HISTORIC JOURNEY**
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

**Position Summary**:
The Administrative Assistant provides an intermediate level of administrative support to the IIMS department on a wide range of administrative tasks. This role participates in collaborative information sharing and problem solving to support the Director in day-to-day activities and special assignments.

**As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.**

**Responsibilities**:

- Provide a full range of administrative support services to Directors in IIMS such as; manage calendars; schedule meetings; travel arrangements; process expense claims, create purchase orders.
- Provides administrative support to IIMS, including ordering and receiving stationary supplies, photocopy supplies; maintaining 3rd floor boardrooms; coffee supplies.
- Coordinates all requests to building maintenance, security, and Corporate Service requests, such as security passes, name tags.
- Coordinates the VP, Innovation and IM/IT, CIO Signature Book, obtains signatures, disseminates signed documents to appropriate department, such as contracts, leave forms, etc.
- Assists in arranging and organizing functions, meetings, presentations and conferences including venues, catering and coordinating logistics.
- A Full Job Description is Available Upon Request._

**Qualifications**:

- High school diploma with a minimum of 2 years’ of relevant work experience in an administrative level position OR an equivalent combination of education and relevant experience.
- Recent experience in providing administrative and office support services including data entry, filing, scanning, ordering stationary supplies, making travel arrangements; scheduling meetings, making necessary arrangements for meetings (meeting dates, locations, required equipment, catering).
- Experience managing an electronic calendar for management, including booking and updating meetings and appointments, making travel arrangements, preparing resource material for meetings and appointments, preparing and distributing meeting agendas and minutes.
- Experience providing financial support; reviewing, verifying and processing forms, requests and/or invoices for completeness and accuracy is an asset.

**Knowledge, Skills & Attributes**:

- Knowledge of administration practices, including file management, office procedures and logistics.
- Strong working knowledge of various computer software, such as Microsoft Outlook, Word, Excel, PowerPoint.
- Ability to work independently and as part of a multi-disciplinary team.
- Ability to establish and maintain effective working relationships.
- Demonstrated organizational skills and the ability to undertake and complete multiple concurrent tasks.
- Excellent interpersonal skills and collaboration skills with ability to interact with staff at all levels.
- Strong attention to detail with a commitment to high quality work.
- Proficient use of the productivity software Word, PowerPoint & Excel.
- Handles sensitive and confidential information and matters in a trusted and responsible manner.

**Closing Statement**:
**Diversity**

The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).

**What You Can Expect From Us**

Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.

Leading with culture, all FNHA employees complete San’yas Indigenous Cultural Safety Training. We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of thei

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