Administrative Assistant

3 weeks ago


St Catharines, Canada Shabri Properties Limited Full time

**Administrative Assistant**

Shabri Properties Ltd. started as a family business in the Niagara Region and now with more than 40 years of experience it has become one of the leading residential property management firms in the area. Our portfolio consists of a variety of condominium high rise, towns, land lease, apartments and more with over 9000 homes in over 250 properties. We value our unique approach to management by servicing our clients through ingenuity and providing the best quality service by recognizing and adapting to the changing market.

With our growing success, we are currently looking for “Administrative Assistant” to join and support our residential property management team. You will be exposed to a wide variety of properties in a respectful work environment that fosters growth and development.

**Responsibilities**:

- Take Minutes of meetings and prepare for circulation, prepare notices, newsletters, and legal documents.
- Process electronic dictation
- Type and proofread correspondence, forms and documents
- Set up and maintain computerized and manual filing systems
- Respond to electronic and regular mail
- Schedule and confirm appointments
- Communicate effectively with tenants, and clients.
- Some evening meetings required
- Relief coverage for Receptionist duties will be required when needed.

**Qualifications**:

- Completion of a high school or college diploma, major in administrative studies, business administration, or recognized equivalent
- 2 or more years’ office admin experience is required
- Property management firm experience is preferred
- Ability to read, analyze, and interpret technical procedures, bylaws, statutes, and regulations
- Strong organizational, prioritization, and time management skills
- Perfect written and verbal English language skills
- Excellent computer skills, specifically in MS Office and database software
- Extreme attention to detail is necessary
- Thrive in fast-paced work environments in a team setting
- Exceptional communication skills and a personable manner with a focus on customer relations
- Must have a valid driver’s license and own reliable and insured transportation
- Willing to travel in Niagara and surrounding areas when required

Schedule:

- Work Schedule: Monday-Thursday 8:30 am-5:00 pm, Friday 9:00 am - 12:00 noon, Friday afternoons free
- 2 weeks vacation plus paid closure between Christmas and New Year holiday

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you legally entitled to work in Canada?

**Experience**:

- Property management industry: 1 year (required)

Work Location: In person

Application deadline: 2023-09-01
Expected start date: 2023-09-05



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