Accounting & Systems Specialist

4 weeks ago

Campbell River, Canada School District 72 (Campbell River) Full time

**Position**:Accounting & Systems Specialist

**Posting Number**: 24-CLER-014

**Term of Employment**: Permanent

**Hours/Day/FTE**: 7 Hours/Day

**Wage/Salary**: $32.48 - $37.65

**Deadline to Apply**: 4:00 PM on October 27, 2024

**Join Our Team**

School District 72 is looking for an **Accounting & Systems Specialist** to join our team of professionals who strive to bring the district’s learning beliefs to life.

School District 72 (Campbell River) is located on the east coast of central Vancouver Island, extending north to Sayward and south to Oyster River. The district also includes the outer islands of Read, Cortes, and Quadra. The district serves over 5,600 students in 18 schools with a diverse range of programs that are progressive and responsive to the educational needs and interests of students.

The district respects and values the relationships with all First Nations, Métis, and Inuit peoples who reside in these territories. It is with respectful consideration that the programs and services provided to students and staff acknowledge their histories, cultural contributions, and contemporary concerns.

**About the Role**

This is a 12-month position that reports to the Assistant Secretary-Treasurer and provides general accounting support to the business services department including supporting the district’s effective use of business information systems and processes. Collaborating across departments such as Finance, HR and IT, develop training, guides, documentation, and best practices for successful use of districts business information systems.

Specific Responsibilities:

- Under the direction of the Assistant Secretary-Treasurer, ensure district and school financial transactions are posted in compliance with Generally Accepted Accounting Principles (GAAP), policies and guidelines.
- Compiles financial data, designing and preparing regular and ad-hoc reports.
- Performs financial reviews to ensure accuracy.
- Provides advice on accounting processes and procedures and how they integrate into the financial system.
- Provides back-up and temporary coverage for other finance and administrative functions.
- Assists with analyzing system data and reconciliation of student, statistical, and financial information.
- Adapts, expands, and delivers training programs to administrative assistants, administrators, and other end-users to support changes in business processes.
- Streamlining existing business processes to eliminate or reduce duplication and redundancy.
- Liaises with district departments to determine business needs, identify business improvement with input and assistance from end users.
- Provides support services to end-users of financial systems: CIMS CORE, Admin Connect, and Schoolbooks.
- Provides support to HR and Payroll in the use of SmartFind Express and CIMS integration.
- Reviews and analyzes business processes and systems as they relate to the district’s Financial/HR/Payroll system.
- Creates and maintains system user accounts with appropriate access levels as directed by department managers.
- Assists school and board office staff with data migration (importing/exporting) to and from various information systems.
- Liaises with internal and external IT/system support departments to troubleshoot, manage upgrades/implementations, and collaborates on integrations.
- Perform month-end and year-end procedures, develop training plans and provide system set up and end-user training.
- Assists with communication to end-users through online webinars, Newsletters, TEAMS meetings, etc.
- Performs administrative duties as required.
- Ensures confidentiality of sensitive information.
- Other related duties as assigned.

**Bring your Expertise**
- Successful completion of a diploma at a recognized post-secondary institution in a related field such as accounting, business, or information systems.
- Three years recent full-time equivalent experience in accounting, information systems or office administration in a public sector setting.
- Experience working with employee information systems/databases such as ERP, HRIS, Financial systems.
- Intermediate to advanced knowledge of bookkeeping and accounting procedures.
- Demonstrated proficiency in both oral and written communication including the ability to compose routine business correspondence.
- Sound knowledge of the applicable rules, regulations, policies, and procedures which govern departmental and/or school activities.
- Ability to establish and maintain positive working relationships with all School District staff and external parties.
- Ability to work independently with a minimum of supervision.
- Strong teamwork skills with the ability to work harmoniously and cooperatively within the team.
- Demonstrated ability to exercise initiative and judgment while working within prescribed procedures and processes.
- Excellent organizational skills with the ability to anticipate and prioritize job-related duties and to follow through and acc

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