Current jobs related to Correspondence Coordinator/secretary 2 - Halifax - Province of Nova Scotia

  • Secretary 2

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Job Title: Secretary Company: Tourism Nova Scotia Department: Communities, Culture, Tourism & Heritage Location: Halifax Type of Employment: Term Union Status: NSGEU - NSPG The Secretary will provide administrative support to two Directors and assist the Manager, Visitor Services with administrative tasks for five Visitor Information Centres. The role...

  • Secretary 2

    1 month ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:12-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: Working under limited supervision the Secretary has a good knowledge of office practices and...

  • Secretary 2

    5 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Administrative Assistant position available with the Office of African Nova Scotian Affairs, supporting office management, technical and administrative services to professional and technical staff. Key Responsibilities: Track and respond to correspondence, memos and documentation. Coordinate calendars, meetings and agendas, and maintain filing records...

  • Secretary 2

    1 week ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Job Summary: Temporary administrative support role in a dynamic office environment, requiring strong organizational and communication skills, with a focus on providing administrative services and supporting a team of directors and employees. About the Role: We are seeking a highly organized and self-motivated individual to provide administrative support to...

  • Secretary 2

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:20-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Seniors and Long Term Care offers opportunities to grow and advance in a dynamic sector that touches the lives of...

  • Secretary, Adult Education

    4 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 42396 **Department**: Labour, Skills and Immigration **Location**: HALIFAX **Type of Employment**: Term **Union Status**: NSGEU - NSPG **Closing Date**: 05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated...

  • Secretary, Adult Education

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated to improving the education...

  • Secretary 2

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:27-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized...

  • Secretary 2

    1 week ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Office of Addictions and Mental Health **Location**:HALIFAX **Type of Employment**:Temporary **Union Status**:NSGEU - NSPG **Closing Date**:08-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Office of Addictions and Mental Health offers opportunities to grow and advance in a dynamic sector that touches...

  • Secretary 2

    1 week ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44122 **Department**: Office of Addictions and Mental Health **Location**: HALIFAX **Type of Employment**: Temporary **Union Status**: NSGEU - NSPG **Closing Date**: 08-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Office of Addictions and Mental Health offers opportunities to grow and advance in a dynamic...

  • Secretary 2

    3 weeks ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44084 **Department**: African Nova Scotian Affairs **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 27-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) Designation Status This opportunity is designated to applicants that identify as African/Black Nova Scotian and other...

  • Administrative Assistant

    4 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 42925 **Department**: Community Services **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 24-May-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio...

  • Administrative Clerk

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:06-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:24-May-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of...

  • Legal Secretary

    4 months ago

    Halifax, Canada Supertemp Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Legal administrative assistant/secretary - or equivalent experience **Work setting**: - Federal, provincial and municipal governments **Tasks**: - Coordinate the flow of information - Open and distribute regular...

  • Secrétaire 2/secretary 2

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Secrétaire 2/Secretary 2 (Bilingual), Permanent**, HALIFAX** **Education & Early Childhood Development** - Notre objectif est d'avoir une main-d'œuvre diversifiée représentative de la population que nous servons, et ce, à tous les niveaux d'emploi. Le gouvernement de la Nouvelle-Écosse a adopté une politique d'équité en matière d'emploi, et nous...

  • Legal Secretary

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:15-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and...

  • Secretary 3

    3 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43048 **Department**: Human Rights Commission **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an...

  • Secretary 3

    3 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Administrative Assistant

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:09-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

Correspondence Coordinator/secretary 2

4 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:4/3/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

**About Our Opportunity**:
The correspondence coordinator is accountable for the efficient management and project tracking of correspondence from various stakeholders, both internal and external to the department, for the Office of the Minister/Deputy Minister.

**Primary Accountabilities**:
Manages electronic and paper correspondence for the Minister/Deputy Minister of Communities, Culture, Tourism and Heritage and the Minister of African Nova Scotian Affairs, Minister of Acadian Affairs and Francophonie, and Minister of Gaelic Affairs by initiating, assessing, logging, prioritizing and establishing deadlines for both the department’s correspondence and that assigned by the Office of the Premier, tracking and monitoring to ensure timely responses to enquiries from stakeholders, the general public and other levels of government. On occasion prepares standard responses to correspondence for the signature of the Minister/Deputy Minister.

Provides training and guidance on the preparation of departmental responses to incoming correspondence, including guidelines and procedures, and liaises with departmental administration, in order to expedite operations. Coordinate input from multiple branches, as necessary, for departmental responses. Strong written and verbal communication skills are required.

Organizes, implements and maintains a file retrieval and disposal system and filing system in accordance with STAR/STOR requirements and departmental information and document management policies and practices.

Performs special tasks and other duties as needed, including ( but not limited to) bringing urgent documents to/from Legislature and Executive Council Offices, arranging couriers, preparation and cleaning of the executive boardroom, making catering arrangements when necessary and keeping contact lists and labels up to date.

**Qualifications and Experience**:
This may be the right opportunity for you if you have successfully completed an office administrative program with three (3) years of secretarial/administrative support experience or an equivalent combination of training and experience may be acceptable.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook, Teams and SharePoint. You must be proficient in the use of office equipment and technology (printer, laptops, mobile devices, laptop accessories, monitors, etc.) Attention to detail and a high level of accuracy in your work is essential.

You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage competing priorities in a busy environment.

You exercise sound judgement around issues requiring a high degree of tact, confidentiality and diplomacy. You demonstrate a strong understanding of, and commitment to, equity, diversity and inclusion.

You are a flexible and adaptable team player with strong verbal and written communication skills and excellent problem-solving skills and are solutions oriented.

Knowledge of government policies and procedures will be considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, oral presentation, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion

**Additional Information**:
This is a term employment opportunity with anticipated end date of **February 19, 2024**.

**What We Offer**:

- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Cou