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Secretary 2
2 months ago
Job Title: Secretary
Company: Tourism Nova Scotia
Department: Communities, Culture, Tourism & Heritage
Location: Halifax
Type of Employment: Term
Union Status: NSGEU - NSPG
The Secretary will provide administrative support to two Directors and assist the Manager, Visitor Services with administrative tasks for five Visitor Information Centres. The role involves performing a wide range of secretarial and office support duties, including preparing correspondence, memos, and reports, and coordinating electronic calendars to arrange meetings and travel schedules.
Key Responsibilities:
- Prepare routine and non-routine correspondence, memos, and reports
- Assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate
- Support staff with external contracts and reporting
- Coordinate electronic calendars to arrange meetings and travel schedules
- Handle divisional financial processes and ensure proper procurement procedures are followed
- Prepare agendas and accurate minutes and assist with records management requirements
- Perform reception duties for the office, responding to and directing incoming calls and emails
Qualifications and Experience:
The ideal candidate will have completion of a one-year business course plus three years of related experience, or an equivalent combination of training and experience. They will have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud.
Requirements:
- Excellent data entry, proofreading, and grammatical skills
- Well-developed prioritization, time management, and organizational skills
- Strong understanding of and commitment to equity, diversity, and inclusion
- Flexible and adaptable team player with strong interpersonal, communication, and administration skills
What We Offer:
- Career development opportunities
- Engaging workplace with forward-thinking policies and strategies
- Countless career paths
Benefits:
The Government of Nova Scotia offers its employees a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.
Additional Information:
This is a TERM employment opportunity with an anticipated end date of August 06, 2025. The appointment status is dependent on the start date of the successful candidate.
