Secretary 2

6 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Seniors and Long-Term Care

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:20-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Seniors and Long Term Care offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.

The Continuing Care Division (CCB) is nested under the Department Of Seniors and Long Term Care (DSLTC) and has been designated as a government mandated priority.

**About Our Opportunity**:
As an administrative professional with Continuing Care, you will play an integral role in many of the initiatives and strategic planning endeavours that are formatting the blueprint for the continuing care sector. You will provide administrative support to the Director, Long Term Care, Program Manager and branch staff. You will work in a fast-paced environment that will require you to be very organized, handle multiple tasks and keep our team on track. The Continuing Care sector has almost 200 stakeholders/service providers across the province that we support, and you will be responsible for ensuring a high degree of confidentiality, and professionalism in all your work.

**Primary Accountabilities**:
You will directly contribute to the success of the Continuing Care Division by supporting the team in the following ways:

- Supporting the routine day-to-day operational management of the office of the division by serving as a resource for the Director and staff;
- Preparing correspondence and providing a broad range of administrative, organizational and secretarial support on a variety of complex and confidential matters;
- Managing, coordinating and participating in the review of financial reports and supporting the financial transactions of the division, including procurement, grants, contracts, agreements, invoices and journal vouchers;
- Contributing to the development of administrative process improvements/standards to meet the division standards;
- Arranging meetings, teleconferences and web-based meetings including logistics, preparation and dissemination of meeting materials (pre
- and post-) and making travel arrangements for the Support staff as required, all within government guidelines;
- Providing back-up support to the DSLTC administrative team;
- Ordering and tracking supplies and equipment, troubleshooting maintenance of office equipment, and supporting the onboarding of new employees to the division, from interview support to making necessary arrangements to ensure desks and equipment are ordered and ready; and
- Completing other administrative duties as required.

**Qualifications and Experience**:
To be successful within this role, you will have at least a one (1) year business course supplemented by three (3) years of related secretarial experience. An equivalent combination of training and experience may be considered.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

**Working Conditions**:
Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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