Secretary, Adult Education

3 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Labour, Skills and Immigration

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:NSGEU - NSPG

**Closing Date**:05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated to improving the education and employment prospects of Nova Scotia's adults by promoting, developing, and funding adult literacy, essential skills, and upgrading programs in the province.

The division administers the following programs: Nova Scotia School for Adult Learning, General Educational Development (GED), Recognition of Prior Learning, and Labour Mobility.

**About Our Opportunity**:
Under the general supervision of the Director of the Adult Education Division, the Director’s Secretary provides administrative support to the Director and management staff of the division and acts as a division coordinator assisting with day-to-day operations.

This position provides financial administrative support to the division which includes performing monthly forecasts for four cost centres and submitting them to Finance once approved, as well as managing procurement for the division while ensuring compliance with the Province’s processes. The Secretary is also responsible for all aspects of the Director’s correspondence, including prioritizing and accurately composing, formatting, and proofreading all forms of communication such as briefing notes and Minister’s letters, and maintaining an efficient records management system (paper and digital).

**Primary Accountabilities**:
For this role you also:

- Manage all aspects of the Director’s schedule, making appropriate referrals;
- Carry out human resource and personnel functions for the division’s employees including coordinating recruitment activities.
- Onboard and offboard of staff; and coordinate the workflow of other support staff in the field.
- Develop administrative process improvements/standards to meet the division’s standards.
- Manage budgets, procurement, and payment of invoices.

**Qualifications and Experience**:
Grade 12 plus one-year commercial course plus two years administrative, accounting and client service experience. Equivalent combination of training and experience is acceptable.

Excellent judgement, attention to detail and problem-solving skills are essential to demonstrate ability to respond appropriately and promptly to situations that may arise when responding to internal and external enquiries. Excellent communication skills are essential. Confidentiality is also essential and expected at all times. Ability to work independently and as a team member is required.

Strong organizational and time management skills are mandatory to efficiently provide a smooth flow of work to meet deadlines and complete prioritized tasks. Resourcefulness is essential to coordinate logistics for large scale meetings, events and travel, and to learn and remain current with adult education programs and services.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Additional Information**:
**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
- Countless career paths. Department specific flexible working schedules.**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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