Secretary, Adult Education

2 weeks ago

Halifax, Canada Government of Nova Scotia Full time

**Competition #**: 42396

**Department**: Labour, Skills and Immigration

**Location**: HALIFAX

**Type of Employment**: Term

**Union Status**: NSGEU - NSPG

**Closing Date**: 05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated to improving the education and employment prospects of Nova Scotia's adults by promoting, developing, and funding adult literacy, essential skills, and upgrading programs in the province.

**The division administers the following programs**: Nova Scotia School for Adult Learning, General Educational Development (GED), Recognition of Prior Learning, and Labour Mobility.

About Our Opportunity

Under the general supervision of the Director of the Adult Education Division, the Director's Secretary provides administrative support to the Director and management staff of the division and acts as a division coordinator assisting with day-to-day operations.

This position provides financial administrative support to the division which includes performing monthly forecasts for four cost centres and submitting them to Finance once approved, as well as managing procurement for the division while ensuring compliance with the Province's processes. The Secretary is also responsible for all aspects of the Director's correspondence, including prioritizing and accurately composing, formatting, and proofreading all forms of communication such as briefing notes and Minister's letters, and maintaining an efficient records management system (paper and digital).

Primary Accountabilities

**For this role you also**:
Manage all aspects of the Director's schedule, making appropriate referrals;
Carry out human resource and personnel functions for the division's employees including coordinating recruitment activities.
Onboard and offboard of staff; and coordinate the workflow of other support staff in the field.
Develop administrative process improvements/standards to meet the division's standards.
Manage budgets, procurement, and payment of invoices.

Qualifications and Experience

Grade 12 plus one-year commercial course plus two years administrative, accounting and client service experience. Equivalent combination of training and experience is acceptable.

Excellent judgement, attention to detail and problem-solving skills are essential to demonstrate ability to respond appropriately and promptly to situations that may arise when responding to internal and external enquiries. Excellent communication skills are essential. Confidentiality is also essential and expected at all times. Ability to work independently and as a team member is required.

Strong organizational and time management skills are mandatory to efficiently provide a smooth flow of work to meet deadlines and complete prioritized tasks. Resourcefulness is essential to coordinate logistics for large scale meetings, events and travel, and to learn and remain current with adult education programs and services.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Additional Information

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
**Engaging workplace**: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
Countless career paths.
Department specific flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

  • Secretary, Adult Education

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated to improving the education...

  • Secretary D

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:142005**Company: Nova Scotia HealthLocation:Central Zone, Bethune Building - QEII**Department:DOM Dept Med Haematology**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: NSGEU Admin Professionals PositionPosting Closing Date:31-Jan-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Secretary 3

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time) **Diversity Statement**: We value a workplace where diversity, in all of its forms, is encouraged and recognized for its contribution to a...

  • Secretary D

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:148618** **Company: Nova Scotia Health** **Location**:Central** Zone, **Victoria Building - QEII** **Department**:DOM Dept Med Gastroenterology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:2-Feb-23** Nova Scotia Health is the...

  • Secretary D

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:142005** **Company: Nova Scotia Health** **Location**:Central** Zone, **Bethune Building - QEII** **Department**:DOM Dept Med Haematology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:31-Jan-23** Nova Scotia Health is the...

  • Education Program Assistant

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:148513** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:DOM Dept Med Haematology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:22-Mar-23** Nova...

  • Education Program Assistant

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:148513** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:DOM Dept Med Haematology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:2-Feb-23** Nova...

  • Secretary D

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:169156** **Company: Nova Scotia Health** **Location**:Central** Zone, **Victoria Building - QEII** **Department**:DOM Dept Med Gastroenterology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:29-Nov-23** Nova Scotia Health is the...

  • Secretary D

    1 day ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:169156** **Company: Nova Scotia Health** **Location**:Central** Zone, **Victoria Building - QEII** **Department**:DOM Dept Med Gastroenterology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:29-Nov-23** Nova Scotia Health is the...

  • Education Program Assistant

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:175445** **Company: Nova Scotia Health** **Location**:Central** Zone, **Nova Scotia Rehabilitation and Arthritis Centre - QEII** **Department**:DOM Dept Med Rheumatology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing...

  • Education Program Assistant

    1 week ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:161229** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:DOM Dept Med Rheumatology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:1-Aug-23** Nova...

  • Secretary 3

    3 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Secretary 3

    3 days ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43048 **Department**: Human Rights Commission **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an...

  • Corporate Secretary

    3 weeks ago

    Halifax, Canada Emera Inc. Full time

    **Job Title**: **Corporate Secretary** **Department**: **Office of the Corporate Secretary** **Location**:* H**alifax, NS - Hybrid** **Type of Employment**: **Regular, Full Time** **Closing Date**: **January 2**nd** 2023* **Reference Number**: **10817** At Emera, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and...

  • Secretary D

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 153474Company: Nova Scotia HealthLocation: Central Zone, Mumford Professional CenterDepartment: PHC STRAT-REQUEST FOR CARE CLINIC-CCZType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: NSGEU Admin Professionals PositionPosting Closing Date: 17-Apr-23Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Secretary C

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:152371**Company: Nova Scotia HealthLocation:Central Zone, Abbie J. Lane Memorial Building - QEII**Department:MHA CZ Early Psychosis Program**Type of Employment:Permanent Hourly PT (40% FTE) x 1 position(s)**Status: NSGEU Admin Professionals PositionPosting Closing Date:30-Mar-23Nova Scotia Health is the largest provider of health services in Nova...

  • Administrative Support

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:1/12/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Secretary C

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 158275Company: Nova Scotia HealthLocation: Provincial Zone, Remote/ Mumford Professional Center**Department: PHC CZ Chronic DiseaseType of Employment: Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)****Status: NSGEU Admin Professionals** Position**Posting Closing Date: 12-Jun-23Nova Scotia Health is the largest provider of health...

  • Secretary 3

    1 week ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Human Rights CommissionLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency currently with two key areas of...

  • Secretary C

    1 week ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147261**Company: Nova Scotia HealthLocation:Central Zone, MacKenzie Building - QEIIDepartment:PLM Anatomical Pathology**Type of Employment:Temporary Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: NSGEU Admin Professionals** Position**Posting Closing Date:9-Feb-23**Nova Scotia Health is the largest provider of health services in...