Admissions Officer(S)

2 weeks ago

Edmonton, Canada NAIT Full time

**_NOTE: We are looking to fill multiple (2) positions. We have an opening for a permanent full-time _**_Admissions Officer(s) _**_as well as a temporary opportunity ending on or before September 5, 2025 with the possibility of extension._**

Are you a quick learner, critical thinker, and speedy processor? Do you want to be part of a welcoming and supportive team who work hard and take pride in their work? We may have your dream job

We are looking for enthusiastic and self-motivated individuals with a passion for helping people achieve their goals through higher education. As an essential team member within the RO, Admissions Officers work with other members of the Admissions team in a dynamic and fast-paced environment. This complex and busy role is a good fit for someone dedicated who is looking for a challenge.

**Key Responsibilities**:

- Understand and interpret a wide array of admission documents and academic history, for both domestic and international applicants
- Develop a thorough understanding of Alberta Education high school curriculum and transcripts, other provincial high school transcripts, and standard practices at major post-secondary institutions in Alberta and throughout Canada
- Interpret international admission documents from around the world and assign NAIT equivalencies
- Use good judgment and critical thinking skills to resolve complex cases consistently and in line with NAIT policy
- Keep track of differences in requirements and processes that vary between programs, terms, and pathways
- Respond to questions and concerns from applicants promptly and tactfully
- Adhere to FOIP legislation and maintain the confidentiality of records and documentation
- Establish strong and effective working relationships with Schools and other NAIT departments
- Assist with creating and updating Admissions documentation and resources
- Comfortably and competently use PeopleSoft Campus Solutions for daily work, as well as the Microsoft Office suite (Word, Excel, Outlook, Teams, SharePoint), the ServiceNow ticket system, and a variety of online resources (e.g., Alberta transcript toolkit, AGPA calculator)
- Understand how to use complex spreadsheets and read detailed reports (e.g., PeopleSoft queries)
- Be accountable for meeting assigned program targets and respond quickly if and when targets change
- Independently track progress toward targets and adjust daily priorities to meet assigned weekly priorities and allocations
- Balance multiple priorities, meet deadlines, and thrive under pressure

**Skills & Abilities**:

- Experience working within critical deadlines and managing changing priorities effectively in a high-stress, high-volume environment
- Time management and organizational skills are essential
- Critical thinking, problem solving, and analytical skills
- Proven ability to make sound judgment calls when presented with unfamiliar cases
- Must be able to independently think through complex applicant issues, understand when to escalate to a supervisor for support, and take the initiative to provide solutions
- Willingness to be accountable for decisions, take ownership of errors if they happen, and proactively find solutions
- Self-motivated and able to thrive in a high-complexity, detail-oriented role
- Quick learner who likes a challenge, is able to grasp complex concepts quickly and develop extensive expertise with previously unfamiliar concepts
- Experience utilizing a variety of resources to complete research and documentation
- Excellent written and verbal communication skills in English
- Understanding of post-secondary administration and admissions’ relevance to the institution’s stakeholders and goals
- Demonstrated ability to deal with uncertainty and adapt quickly to change
- Experience working efficiently and effectively both independently and in a team
- Prior knowledge of admissions methodology is an asset
- Experience with the PeopleSoft Campus Solutions system, especially from an admissions perspective, is an asset
- Experience using queries and/or interpreting data sets is an asset

**Qualifications**:

- Completion of Grade twelve required
- Related post-secondary certificate or diploma required
- Post secondary degree is preferred
- Considerable related experience required
- Equivalencies may be considered
- Previous experience in a Registrar’s Office working with a student information system like PeopleSoft Campus Solutions is preferred.

**Remuneration**: $ 48,257.04 - $ 62,451.48 per year, plus a comprehensive benefits package (classification: Administrative Support V - ASV)
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something

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