Administrative Assistant Iii

2 weeks ago

Moose Jaw, Canada Serco North America Full time

Position Description:
Are you a self-starter always thinking of better ways to do things? Are you looking to be part of a dynamic team focused on providing top-quality services to customers? If yes, please keep reading As a member of Serco’s dynamic team, your expertise and collaborative skills will make a positive impact towards our military defense and safety of our soldiers.

15 Wing, headquartered in Moose Jaw, is the centre of RCAF aircrew training and is comprised of 2 Canadian Forces Flying Training School (CFFTS) and 431 Air Demonstration Squadron (CF Snowbirds) both located in Moose Jaw, SK. The Wing is the principal site of the NATO Flying Training in Canada (NFTC). 15 Wing is responsible for three different aircraft platforms that include: CT-156 Harvard II, CT-155 Hawk, CT-114 Tutor, and any visiting aircraft.

You will be part of a team that works closely with the military customer and other Serco teams to deliver quality and efficient Air Traffic Management System maintenance, Aeronautical information services and VFR air traffic services to DND's NFTC program. The Serco team has been recognized as one of Atlantic Canada’s Top Employers for 4 years in a row and received the prestigious Atlantic Canadian Aerospace and Defence Association. Industry Excellence Recognition Award for Gender and Diversity Excellence.

Serco Canada Inc. is looking for an administrative assitant in Moose Jaw, Saskatchewan.

**Primary Duties and Responsibilities**:

- Administer and issue licenses, permits, registration papers, reimbursements, or other material after requesting documents have been processed and approved.
- Maintain inventory of office supplies and order stationary supplies as required.
- Prepare reports and presentations and provide information to staff regarding company and program rules, regulations and procedures.
- Record official minutes of meetings with the client and internal meetings.
- Distribute/assign admin work, as required, to admin team or relevant sections for completion.
- Respond to telephone, in person or electronic enquiries or forward to appropriate person.
- Photocopy and collate documents for distribution, mailing and filing.
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases.
- Process incoming and outgoing mail, manually or electronically.
- Send and receive messages and documents using fax machine or electronic mail.
- Perform bookkeeping tasks such as preparing invoices and bank deposits.
- Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
- Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems.
- Code, total, batch, enter, verify and reconcile transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements in a ledger or computer system.
- Prepare PST submissions for self-assessment of PST collections.
- Prepare period or cost statements or reports.
- Calculate costs of materials, overhead and other expenses based on estimates, quotations, and price lists.
- Respond to customer inquiries, maintain good customer relations and solve problems.
- Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
- Process, verify and register documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
- Maintain and update manual filing and registration systems, and compile and prepare reports and documents relating to personnel activities.
- Respond to telephone and written enquiries from staff, stakeholders and the general public regarding personnel matters.
- Arrange for advertising or posting of job vacancies, assist in screening and rating of job applicants, and conduct reference checks.
- Administer and score employment tests, such as keyboarding and proofreading tests.
- Arrange for in-house and external training activities for all Serco staff in consultation with section managers and supervisors.
- Assist supervisors with records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems.
- Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance.
- Provide information to employees on payroll matters, benefit plans.
- Compile statistical reports, statements, and summaries related to pay and benefits accounts.
- Guide staff with online system processes for timekeeping (DELTEK).
- Process Purchase Requests and obtain quotes, when required.
- Finalize Purchase Orders and coordinate Financial Manager approval.
- Delive

  • Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada Prairie South Schools Full time

    JobID: 2569 **Position Type**: School Based Support Staff/Administrative Assistant**Date Posted**: 4/19/2023**Location**: Riverview Collegiate Institute (Moose Jaw)**Date Available**: 08/24/2023**Closing Date**: 04/26/2023 **CUPE Posting Number**:2-2023-2024**Position Type**:Permanent **FTE**: 1.0**Hours of Work**:8:00 a.m. - 4:00 p.m.**Start...

  • Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada Water Security Agency Full time

    Administrative Assistant Division: Corporate Services Unit: Client Services Location: Moose Jaw, SK **Salary**: $19.50 - $24.35 per hour (Classification 4) Competition Number: WSA-17-2023/24 Water Security Agency is looking for an enthusiastic individual to join the Client Services unit as an Administrative Assistant in our Moose Jaw, SK...

  • Temporary Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada Prairie South Schools Full time

    JobID: 2571 **Position Type**: School Based Support Staff/Administrative Assistant**Date Posted**: 4/19/2023**Location**: Assiniboia Composite High School**Date Available**: 08/24/2023**Closing Date**: 04/26/2023 **CUPE Posting Number**:4-2023-2024**Position Type**:Temporary **FTE**:1.0**Hours of Work**:8:30 a.m. - 4:00 p.m. **Start Date**:August 24,...

  • Temporary Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada Prairie South Schools Full time

    JobID: 2570 **Position Type**: School Based Support Staff/Administrative Assistant**Date Posted**: 4/19/2023**Location**: Central Collegiate (Moose Jaw)**Date Available**: 08/24/2023**Closing Date**: 04/26/2023 **CUPE Posting Number**:3-2023-2024**Position Type**:Temporary **FTE**:1.0**Hours of Work**:8:00 a.m. - 4:00 p.m.**Start Date**:August 24, 2023 -...

  • Job Share Administrative Assistant

    3 days ago

    Moose Jaw, Canada Prairie South Schools Full time

    JobID: 2665 **Position Type**: Casual/Casual Administrative Assistant**Date Posted**: 6/13/2023**Location**: Bengough School**Date Available**: 08/24/2023**Closing Date**: Suitable Pool **CUPE Posting Number**:JS1 - 2023-2024**Position Type**:Job Share **FTE**:.4643 (3.25 hours)**Hours of Work**: 6.5 hours every second day **Start Date**:August 24,...

  • Administrative Assistant @ Riverview Collegiate

    3 days ago

    Moose Jaw, Canada Prairie South School Division #210 Full time

    **Date Posted**: May 14, 2024 **Closing Date**: May 22, 2024 **Location**: Riverview Collegiate **CUPE Posting Number**: JS2-2024-2025 **Position Type**: Job Share **Start Date**: August 22, 2024 **FTE**:.46 (3.25 hrs/day) **Hours of Work**: 8:00 a.m. - 11:15 a.m. **Duties**: The Administrative Assistant provides a variety of general administrative...

  • Administrative Clerk

    7 days ago

    Moose Jaw, Canada McDougall Acres Ltd Full time

    **About us**: McDougall Acres is family owned farming and grain processing operation located ten minutes east of Moose Jaw. We have a small team of employees working together in this busy environment. This role is part of an administrative team. **Position Summary**: This entry-level position is responsible for assisting in general office duties supporting...

  • Parts Consultant/administrator

    4 days ago

    Moose Jaw, Canada Moose Jaw Auto & Leisure Full time

    With over 37 years of experience in customer service, Moose Jaw Auto & Leisure is one of the nation's finest recreational dealerships! We are a full-service dealer offering sales, service, and parts/accessories. Our mission is to sell quality products and deliver 100% customer satisfaction! Do you have an eye for detail, accuracy, and administrative work?...

  • Parts and Service Advisor and Administrative Support

    4 weeks ago

    Moose Jaw, Canada Moose Jaw Auto & Leisure Full time

    Job Overview: We are seeking a detail-oriented and organized individual to join our team as a Parts Advisor and Administrative Support. In this position, you will play a crucial role in supporting the daily operations of our dealership. This is a full-time position with opportunities for growth and development within the RV and Marine...

  • Human Resources Assistant

    1 week ago

    Moose Jaw, Canada Saskatchewan Association of Watersheds Full time

    **Human Resource Assistant** The Saskatchewan Association of Watersheds (SAW) is a non-profit, environmental organization whose mandate is to deliver projects and programming to protect, improve and sustain ground and surface water quality for communities and residents across Saskatchewan. We are seeking a goal-oriented professional to join our team, as the...

  • Administrative Assistant

    5 days ago

    Moose Jaw, Canada SRS Property Mgmt Corporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Supervise other workers - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information - Order office supplies and maintain inventory -...

  • Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada Double Win Capital Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer...

  • Office Assistant

    5 days ago

    Moose Jaw, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15048**Posting Title** - Office Assistant - Business Programs**Classification** - Band 5**Location** - Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)** - Saskatchewan Polytechnic Moose Jaw Campus**Building** **Other Building** **Date Posted** - 03/15/2024**Closing Date** - 03/26/2024**JIQ #** - 10037**Start Date** -...

  • Quality Control Administrator

    3 days ago

    Moose Jaw, Canada Right Choice Energy Services Full time

    We are looking for someone that is proficient in the use of the Microsoft Office Suite (particularly Microsoft Excel) and ideally would be familiar with piping and structural fabrication. However, if you are meticulously detail oriented, organized, strong in the use of Microsoft Excel, and willing to learn more about piping and structural fabrication, we...

  • Pharmacy Assistant

    4 weeks ago

    Moose Jaw, Canada Safeway Full time

    **Requisition ID**:174367 **Career Group**:Pharmacy Careers **Job Category**:Retail - Pharmacy **Travel Requirements**:0 - 10% **Job Type**:Part-Time **Country**:Canada (CA) **Province**:Saskatchewan **City**:Moose Jaw **Location**:4893 Moose Jaw Safeway Pharmacy **Postal Code**:S6H 1K9 Safeway grocery stores provide an exceptional food shopping...

  • Assistant Bookstore Coordinator

    4 weeks ago

    Moose Jaw, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P14437**Posting Title** - Assistant Bookstore Coordinator**Classification** - Band 7**Location** - Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)** **Building** **Other Building** **Date Posted** - 07/06/2023**Closing Date** - 07/17/2023**JIQ #** - 40092**Start Date** - 07/17/2023**End Date** **Open Until Filled** -...

  • Assistant Store Manager

    4 weeks ago

    Moose Jaw, Canada Kal Tire Full time

    Reporting to the Store Manager, Kal Tire is hiring a versatile Assistant Store Manager in Moose Jaw, SK. You will be responsible for assisting the store manager in the day-to-day management of the store. You will influence and mentor others to fit into a strong cultured team at this location. As a front-line leader, you play a variety of roles in the store,...

  • Office Administrative Assistant

    2 weeks ago

    Moose Jaw, Canada BLUE PACIFIC DRYWALL LIMITED Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Supervise other workers - Train other workers - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data,...

  • Assistant Superintendent

    4 weeks ago

    Moose Jaw, Canada Canadian Pacific Full time

    **PURPOSE OF THE POSITION**: As the Assistant Superintendent Locomotive Maintenance you will monitor facility plans and performance trends, to provide leadership and direction for the maintenance and servicing of CP’s local and system locomotive fleet to support the Operating Plan. Ensure activities are performed safely, within budgets and in strict...

  • Real Estate Administrative Assistant

    4 weeks ago

    Moose Jaw, Canada PIONEER THINKING CONSULTING CORPORATION Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Work setting**: - Real estate **Tasks**: - Schedule and confirm appointments - Maintain filing system - Determine and establish office procedures and routines - Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information **Computer...