Event Coordinator

4 weeks ago

Toronto, Canada Demant Canada Full time

**Scope**
- The Event Coordinator is responsible for the planning and execution of all event-related activities of Demant Canada (Wholesale) and its subsidiary brands (Oticon, Bernafon, Sonic, Diatec, and Philips).**Major** **Duties** **and** **Accountabilities**:

- Planning/execution of both physical and virtual events
- Establishing event themes, budgets, and logistics (venue, catering, etc)
- Managing event communications with all internal stakeholders (pre, post, and during)
- Event contract negotiation
- Managing registrants and supporting attendee needs
- On-the-day management - ensuring logistics are running smoothly (catering, venue, equipment) and event staff are supported
- Post-event reporting & analysis. Reviewing reports, analyzing feedback and event data to measure achievement of goals and build insights
- Relationship management with outside vendors/agencies
- Responsible for completing any other marketing-related projects that are assigned by manager

**Related**
***
**Experience and Skills**:

- 2+ years experience supporting events within a Marketing department
- Must have a solid background working large budgets and managing resources
- Experience managing projects within a project management tool (Wrike, Asana, Trello, etc.)
- Excellent grammatical, spelling, and proofreading skills
- Excellent interpersonal and communication skill (to successfully interact with our vendors, customers, and internal staff)
- Dependability to work assigned hours to ensure full coverage (overtime is occasionally required to meet the demands and deadlines associated with the position)
- Strong negotiating ability
- Excellent organization and time management - ability to prioritize and align effort to business/strategic goals
- Dependable vehicle for travel

**Problem** **Solving/Judgement** **and** **Decision** **Making**:

- Works on assignments that are routine in nature. Most projects are moderately complex. Generally, follows established processes and procedures, however, must exercise decision-making when determining which issues to escalate to more senior employees or manager.**Supervision** **Received**:
Primary reporting relationship is to the Marketing Manager. Assignments are performed under general supervision, normally receiving instructions on new assignments.

**Supervision** **Exercised**:
Manage on-site staff at events/conferences/meetings and supervise members of the marketing team who are working on event deliverables.

**Internal**
***
**and**
***
**External**
**Contact**:
Routinely interacts with other team members in the Marketing team, and Sales team. Contacts are intermittent with non-management and management staff in Accounting, Customer Service, and Distribution for routine assignments. Routinely interacts with vendors and customers.

**Health** **&** **Safety** **-** **Personal** **Protective** **Equipment**:
There is no current mandatory or recommended PPE for this position.

**Accommodation**

While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

**Disclaimer** **Note**:
This job description is not intended to be, nor should it be construed as, a contract of employment, nor as an exhaustive statement of duties, responsibilities or requirements. This job description is to be used as a guideline to give you an understanding of what the Company has defined this position to be by describing the general content of the responsibilities for the performance of this job. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.

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