Event Coordinator

2 weeks ago


Toronto, Canada Mindtree Full time

Event Coordinator, Canada

Description

Job Brief:
The purpose of this role is to help manage the day-to-day operations of pre
- and post-event planning. They will provide a high level of administrative support for the team, including internal and external communications, along with on-site coordination of conferences/trade shows and not limited to set up and dismantle.

**Responsibilities**:

- Administrative and logístical support for all field marketing events
- Liaise with event vendors and Procore team to plan for each event
- Negotiate proposals, oversee the vendor contract, purchase orders, and invoicing processes
- Accountable for event budget, weekly forecast and monthly actuals, and variance reporting
- Supervises vendors and partners engaged in all aspects of the event coordination cycle
- Assist in daily operations, special projects and other duties that contribute to the successful operation of events and their initiatives
- Day-of event coordination, including set-up and tear-downs

**Requirements**:

- Experience working in fast-paced environments
- Extremely organized and deadline-driven
- Good communicator and experience working with multiple vendors at the same time
- Client service experience required

**Salary**: $16.00-$17.00 per hour

Schedule:

- 8 hour shift

**Experience**:

- Logistics: 3 years (preferred)
- Events: 3 years (preferred)
- Vendor management: 3 years (preferred)


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