Event Coordinator

2 weeks ago

Toronto, Canada Second Floor Events Full time

**Event Coordinator**

**Skills and Specifications**
- Minimum of 1 year in a event coordinator role
- Must have outstanding time management, organizational skills, and detail orientation
- Must be self-motivated and able to work with a high degree of autonomy
- A professional manner with the ability to handle multiple demands with time sensitive deadlines
- Must work well under pressure while remaining calm
- Food and wine knowledge is an asset
- Mac proficient - knowledge of Microsoft Office including Excel and PowerPoint is required
- Canva knowledge an asset
- Ability to read, write and speak English Fluently
- Ability to work under pressure and deal with stressful situations during busy periods
- Ability to work evenings, weekends, and holidays
- Caterease and touch bistro experience preferred but not required

**Event Coordination Responsibilities**
- Main client contact from point of contract execution to event completion f
- Provide site visits and tours with clients and vendors when necessary
- Provide telephone or on site meetings with all wedding couples and other clients as requested or when necessary
- Schedule and attend tastings with each wedding couple
- Managing client payment schedule, process payments and record in caterease
- Organize details as they relate to events e.g. bar arrangements, catering, floor plans, rentals, special requests, setup and service requirements
- Manage budgets for all events ensuring that profit ratios are maintained
- Create client floor plans and consult on other event planning such as timeline, suppliers, décor etc.
- Suggest items to clients with the focus on business need, customer satisfaction and suggestive selling
- Coordinate with Kitchen to provide all details necessary for ordering and execution of the menu
- Communicate with Venue Manager and other team members to ensure correct staffing is in place for each event
- Event execution and management
- Communicate with all event suppliers regarding all questions, load
- in/out
- Post event correspondence, reconciliation and closing of event files

**Administrative**
- Preparing for and participating in weekly team meetings
- updating proposals, BEO’s, Floor Plans and event specifics
- Participate in weekly operations meeting and present the most up to date information to the management and catering team
- Notifying all relevant parties of updates to event files in a timely manner
- Advise and make recommendations to management with a focus on business needs and client feedback
- Provide feedback to closing manager when necessary
- Support administrative needs of the sales & marketing team when required
- Work within Tripleseat to update all relevant event details
- Identifying and implementing additional revenue streams for the business (décor, event add on’s etc)

**Benefits**:

- Company events
- Extended health care
- Flexible schedule
- Paid time off

Schedule:

- 8 hour shift
- Weekend availability

Supplemental pay types:

- Bonus pay

Work Location: One location

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