Bookkeeper/administrative Assistant

4 weeks ago

Burnaby, Canada Artquaswim Vancouver Swimming Lessons Inc Full time

_**Full job description**_

**Job Summary**:We are looking for a Bookkeeper & Administrative Assistant to join our team and play a crucial role in our business. This position requires a detail-oriented and organized individual who will be responsible for bookkeeping, assisting payroll, general day-to-day admin, accounts payable & office management. This is a hybrid remote position reporting to the founder or management team of the company.

**Who we are**:
Founded in 2023 by a National Champion Artistic Swimmer, Artquaswim (Artquaswim.ca) is dedicated to empowering young swimmers with a strong foundation in swimming. Our mission is to teach strokes with precision, effectiveness, and ease, laying the groundwork for children to pursue their athletic dreams in areas like diving, water polo, and artistic swimming. We emphasize confidence, dedication, and resilience, creating a dynamic learning environment that includes friendly games and competitions to keep kids engaged and motivated. From guiding beginners to becoming confident swimmers to correcting past habits for effective techniques, Artquaswim is committed to helping every child thrive. As we expand our branches in Vancouver, we’re looking for passionate individuals who share our values and commitment to excellence.

**Type**:Hybrid

**On-site Location**: North Vancouver/Vancouver West

**Key Responsibilities**:
(Include but not limited to)
- Be an engaged collaborative team player, developing and maintaining professional relationships that support and strengthen the organizational culture and purpose.

**Bookkeeping & Accounting Duties**:

- Basic bookkeeping using QuickBooks Premier
- Assist in processing bi-monthly payroll
- Assist with processing accounts receivable/payables in a timely manner
- Perform bank and credit card reconciliations
- Support outside accounting firms during audits with any requests for information.

**Administrative Duties**:

- Maintain company’s filing system (physical and electronic)
- Manage operations and administrative tasks to support the smooth functioning of the company.
- Maintain accurate and organized records, both physical and digital.
- Assist in the preparation of reports and presentations for management.
- Produce a variety of confidential documents for the management team members including correspondence, memos, reports, minutes, budget statements and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
- Design and maintain records, files and distribution systems for correspondence, reports and minutes within the Administration area. Maintains resident records and storage of terminated records.
- Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.

**Hiring & Human Resources Duties**:

- Assist with new hires procedures and orientation
- Coordinate the recruitment process for hiring vacancies, including posting job advertisements, preparing employment agreements, processing background checks and scheduling training
- Maintain employee records and handle HR-related tasks such as attendance tracking and benefits administration.
- Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc.).
- Monitor employee status changes and update wage rates & benefits options as required.
- Complete documents required by HRDC, Sunlife & WCB.
- Collect completed benefit forms, review information and forward to Payroll Dept.
- Answer employee’s payroll and benefit questions, refer to Payroll Dept. when necessary.
- Provide information and data as requested by the Payroll Dept.
- Management of our subcontractor folders - ensuring that items like WCB, CPSI, Criminal Record Checks & Insurance are current.
- Assist with updates/ development of HR policies and procedures.

**Qualifications**:
Language requirements:
1. Fluency in English (both verbal and written)

2. Proficiency in Chinese Mandarin and/or Cantonese
- Proven 5-year experience in Canada as a bookkeeper and (Administrative Assistant / HR Coordinator), or in a related role, with the ability to handle sensitive materials with a high degree of tact and discretion (mandatory).
- College Diploma in a relevant field and/or equivalent experience.
- Ability to communicate clearly and professionally
- Strong knowledge of bookkeeping principles and practices in Canada
- Excellent attention to detail and accuracy in data entry
- Proficiency in accounting software such as QuickBooks
- Experience with account reconciliation and bank statement reconciliation in Canada
- At least 3 years experience with payroll processing, T4's a, T5018, WCB and EHT requirements
- Ability to manage fast-changing business circumstances, thrive in a constantly changing business environment and h

  • Bookkeeper/administrative Assistant

    7 days ago

    Burnaby, Canada RIC Power Corp. Full time

    We’re an electrical manufacturer in south Burnaby looking for a Bookkeeper/Administrative Assistant to join our team. Reporting to the Financial Controller, this dynamic position plays a critical role in the organization. If you enjoy multi-tasking, problem solving, and working in a fast-paced environment, then this position is for you. **Primary...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Burnaby, Canada Columbia Seal Ltd. Full time

    Columbia Seal is a subcontracting organization in Burnaby, BC. We are hiring for a Book Keeper/Administrative Assistant to join our group. The position is full time with offered 40 hours work, 8 hour work day between 7 and 4, in-office. We currently use Quickbooks for our accounting system, which is the primary system used in this role. Your contributions -...

  • Bookkeeper/administrative Assistant

    6 months ago

    Burnaby, Canada Create Career College Full time

    Create Career College is committed to the future and success of its students offering the highest standard of instruction and guidance. Our instructors and staff are among the most experienced and most qualified in their respective fields. We offer a student-centered hands-on approach to learning under the guidance of dedicated educational...

  • Bookkeeper/administrative Assistant

    6 months ago

    Burnaby, Canada Poor Italian Full time

    Job Overview: **Duties**: - Perform bank reconciliations and maintain financial records - Utilize accounting software such as QuickBooks, Sage, Xero, etc. - Assist with payroll processing and accounts payable/receivable tasks - Provide general administrative support to the team - Handle clerical duties including data entry, filing, and correspondence...

  • Administration/bookkeeper

    6 months ago

    Burnaby, Canada Parwood Full time

    **Administration/Bookkeeper** **Parwood **is a small business on a fast-growing trend, specialized in door components manufacturing & distribution, recycling, and integration of automation for equipment and machineries in production & manufacturing industry. We are looking to expand our multi-cultural team by hiring new people promoting equality,...

  • Bookkeeper/administrative Assistant

    5 days ago

    Burnaby, Canada KKL CPA Inc. Full time

    **Overview** **Duties** - Assist with account reconciliation. - Utilize QuickBooks and Sage for financial reporting and data entry. - Process payroll and ensure timely payments to employees. - Provide clerical support including filing, data entry, and managing correspondence. - Coordinate meetings, prepare agendas, and take minutes as necessary. - Maintain...

  • Office Assistant/bookkeeper

    1 month ago

    Burnaby, Canada Vasto Builders Inc. Full time

    We are looking for a new Office Assistant/Bookkeeper to support our company. You will manage mostly business-related tasks for the office such as creating reports, organizing travel and accommodation, taking meeting minutes, and other organizational tasks, as well as bookkeeping works. To do this role properly you should have a detailed understanding of the...

  • Bookkeeper / Office Administrator

    2 weeks ago

    Burnaby, Canada New Value Solutions Full time

    New Value Solutions is a national IT consulting company headquartered in Burnaby, B.C. is looking for a Senior Bookkeeper to join our team. We are seeking a detail-oriented and highly organized individual to support the Finance Department and oversee daily office operations. This person will need to understand accounting and business law in both Canada and...

  • Bookkeeper / Office Administrator

    2 weeks ago

    Burnaby, Canada New Value Solutions Full time

    New Value Solutions is a national IT consulting company headquartered in Burnaby, B.C. is looking for a Senior Bookkeeper to join our team. We are seeking a detail-oriented and highly organized individual to support the Finance Department and oversee daily office operations. This person will need to understand accounting and business law in both Canada and...

  • Bookkeeper/administrative Assistant

    6 months ago

    Burnaby, Canada ATI Truck Repair Ltd. Full time

    **Bookkeeper/Admin Assitant** **What's in it for you**: - Welcoming/happy/family working environment - Chance to be part of an energetic and dynamic team - Competitive wages - Working environment founded on respect - Extended Health and Dental benefits package after 3 months **What you will do in this role**: - AR and AP reconciliation and collection. -...

  • Bookkeeper/administrative Assistant

    6 months ago

    Burnaby, Canada Accurate Door & Hardware Co Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Food provided '''Duties''' - Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and distribute correspondence, memos, and reports - Maintain and update filing systems,...

  • Bookkeeper / Office Administrator

    2 weeks ago

    Burnaby, BC, Canada New Value Solutions Full time

    New Value Solutions is a national IT consulting company headquartered in Burnaby, B.C. is looking for a Senior Bookkeeper to join our team. We are seeking a detail-oriented and highly organized individual to support the Finance Department and oversee daily office operations. This person will need to understand accounting and business law in both Canada and...

  • Bookkeeper / Administrative Assistant- Part Time

    6 months ago

    Burnaby, Canada Armour Security and Protection Services Full time

    **About us** Armour Security and Protection Services is a small business in DEFENSE_SECURITY. We are professional and agile. Our work environment includes: - Modern office setting - Food provided '''Job Overview''' '''Duties''' - Assist with accounts receivable and accounts payable processes - Utilize accounting software (such as QuickBooks ) to manage...

  • Bookkeeper / Office Administrator

    2 weeks ago

    Burnaby, British Columbia, Greater Vancouver, Canada New Value Solutions Full time

    New Value Solutions is a national IT consulting company headquartered in Burnaby, B.C. is looking for a Senior Bookkeeper to join our team. We are seeking a detail-oriented and highly organized individual to support the Finance Department and oversee daily office operations. This person will need to understand accounting and business law in both Canada and...

  • Bookkeeper

    6 months ago

    Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Department: Finance & Accounting** **Position: Bookkeeper / Administrative Bookkeeper/Junior Financial Assistant** **About Us** CoCo Fresh Tea & Juice is a franchise bubble tea chain with over 4500 stores worldwide. We have opened several locations in Metro Vancouver for the past years, and are going to grow more quickly. If you are looking for a job...

  • Full Time Bookkeeper/Office Assistant

    2 weeks ago

    Burnaby, BC, Canada New Value Solutions Full time

    New Value Solutions is a national IT consulting company headquartered in Burnaby, B.C. is looking for a Senior Bookkeeper to join our team. We are seeking a detail-oriented and highly organized individual to support the Finance Department and oversee daily office operations. This person will need to understand accounting and business law in both Canada and...

  • Financial Bookkeeper and Accounts Administrator

    4 weeks ago

    Burnaby, British Columbia, Canada Tentatsu Japanese Restaurant Full time

    Job DescriptionWe are seeking a highly skilled Financial Bookkeeper and Accounts Administrator to join our team at Tentatsu Japanese Restaurant. As a key member of our finance department, you will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key...

  • Administrative Assistant

    6 months ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Office Assistant/bookkeeper

    6 months ago

    Burnaby, Canada Westcoast Auto Repairs Full time

    _**Westcoast Auto Repairs**_ Our company is hiring a Full-time Office Assistant and Bookkeeper for a 1 - 1 1/2 year term. We are located close to First Avenue and Boundary Road in North Burnaby. - **Responsibilities**_: - Payroll - Bookkeeping and daily data entry using Microsoft Excel and QuickBooks - Paying Vendors monthly and receiving payments daily...

  • Administrative Assistant

    7 months ago

    Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Department: Finance & Accounting** **Position: Bookkeeper / Administrative Bookkeeper** **About Us** CoCo Fresh Tea & Juice is a franchise bubble tea chain with over 4500 stores worldwide. We have opened several locations in Metro Vancouver for the past years, and are going to grow more quickly. If you are looking for a job where you can have fun and...