Administrative Assistant
2 weeks ago
Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability.
**Summary**:
DMC is currently looking for an Administrative Assistant to join our team on a permanent basis in our Thunder Bay location. The Administrative Assistant will be responsible for providing a wide range of clerical and administrative support to the Engineering Department as well as collate, edit and package proposals. This is an ideal role for someone who thrives in a fast-paced and constantly changing environment with a proposal writing background.
**Responsibilities**:
- Prepares wide range of administrative documents for the department including but not limited to processing expenses, entering Purchase Orders, creating Organizational charts, etc.
- Assists in preparation of proposals including the researching, compiling, and summarizing data in accordance with established procedures.
- Edits and proofreads proposal and other related materials to ensure accuracy, clarity, readability, consistency with company guidelines and standards
- Updates and maintains electronic filing and document control tracking system. Ensures compliance with document control standards and performs quality checks on documents such as drawings, reports, and calculations ensuring completeness.
- Coordinates all information in format requested in RFP against Company standards
- Maintains files of all RFPs and completed proposals and presentations
- Maintains up-to-date content library
- Attends, records, and distributes detailed minutes to various Project Meetings (internal and external)
- Assists management with monthly and ad-hoc reports
**Qualifications**:
- Minimum three (3) years of administrative experience within an engineering environment would be beneficial
- 3 years Bachelor’s degree in Administration or equivalent would be beneficial
- Exceptional writing and editing skills
- Advanced Proficiency in MS Office: Word, Excel, PowerPoint, and Outlook with exposure to Visio and database/document control platforms is an asset.
- Strong organizational skills that demonstrate a high level of accuracy and attention to detail
- Ability to work collegially under strict deadline pressure and handle multiple work assignments
- Ability to learn quickly, demonstrates critical thinking, and makes situation-appropriate decisions using sound judgment
- Outstanding interpersonal and communication skills
- Experience working in a high-paced, large company environment
- No external recruiters please.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities.
-
Administrative Assistant
1 week ago
Thunder Bay, Canada Lakehead University Full time**ADMINISTRATIVE ASSISTANT**: **Departments of Chemical, Civil & Mechanical Engineering** **Full time, Temporary Position** **COPE, Level 7** **Competition # COPE-23-01** The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students. This...
-
Administrative Assistant
3 days ago
Thunder Bay, Canada Wesway Full time_Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-21-2023** - One Permanent Position Available - 35 hours per...
-
Administrative Assistant
3 days ago
Thunder Bay, Canada Dilico Anishinabek Family Care Full timeShare This: **Positions available: 1 - Permanent Full Time**: The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical...
-
Administrative Assistant
3 days ago
Thunder Bay, Canada Roach's Yellow Taxi Full timeAbout Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...
-
Administrative Assistant
1 week ago
Thunder Bay, Canada Children's Centre Thunder Bay Full timeChildren’s Centre Thunder Bay works together with families, caregivers and a community of partners to make a real difference in the quality of life of children and youth. We are an accredited, not-for-profit organization providing treatment and support services for children and youth, from birth to 18 years, who are experiencing behavioural, emotional,...
-
Administrative Assistant
1 week ago
Thunder Bay, Canada Lakehead University Full time**Administrative Assistant** The Administrative Assistant will also participate in research activities by assisting with the collection and processing of data, or other tasks as required. Lakehead University is a comprehensive, research-intensive university, founded in 1956, with a reputation for innovative programs and cutting-edge research. With 11...
-
Administrative Assistant
5 days ago
Thunder Bay, Canada Thunder Bay District Health Unit Full timeEnd Date - February 24, 2023 - 4:30pm The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing general clerical and confidential secretarial services to the Director and...
-
Project Administrative Assistant
2 weeks ago
Thunder Bay, Canada Independent First Nations Alliance Full time**Position Summary** The Independent First Nations Alliance (IFNA) is looking to hire a Project Administrative Assistant for the Technical Services Team, based in the city of Thunder Bay, Ontario. The Project Administrative Assistant (PAA) has the primary responsibility for providing administrative and clerical support, office management and administration...
-
Administrative Assistant
3 weeks ago
Thunder Bay, Canada Englobe Full timeWe offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...
-
Administrative Assistant
3 days ago
Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full timeLocal Insurance Office in Thunder Bay is looking for a Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Job Responsibilities: - Providing assistance to our Manager and occasionally to...
-
Administrative Assistant
1 week ago
Thunder Bay, Canada John Howard Society of Thunder Bay Full time**Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision of re-integration...
-
Administrative Assistant
1 week ago
Thunder Bay, Canada John Howard Society of Thunder Bay Full timeSalary: $21.50 / Hour **Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision...
-
Administrative Assistant
3 weeks ago
Thunder Bay, Ontario, Canada Englobe Full timeJob Description Your EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale...
-
Administrative Assistant
3 weeks ago
Thunder Bay, Canada MNP Full timeJob Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...
-
Office Administrative Assistant
1 week ago
Thunder Bay, Canada rust check Full time**Office Administrative Assistant** The Office Administrative Assistant will perform a wide range of administrative activities to facilitate the efficient operation of the organization and support the work of management and other staff where required. Duties will include Answering phones, booking appointments, greeting customers, checking in people,...
-
Administrative Assistant
3 days ago
Thunder Bay, Canada Grant Thornton Full time**Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...
-
Receptionist/administrative Assistant
3 days ago
Thunder Bay, Canada KGS Group Full timeKGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office. **About Us** We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as...
-
Administrative Assistant
4 weeks ago
Thunder Bay, Canada Clow Darling Limited Full timeAs an Administrative Assistant with Clow Darling, you will provide administrative support to all of our departments but will have a main department to look after. Responsibilities include, but are not limited to: - Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the...
-
Receptionist/Administrative Assistant
18 hours ago
Thunder Bay, Canada KGS Group Full timeKGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...
-
Receptionist/Administrative Assistant
12 hours ago
Thunder Bay, Canada KGS Group Full timeKGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...