Secretary 2 (Administrative Assistant)

2 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:29-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice.

The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.

**About Our Opportunity**:
The duties include responding to inquiries from clients, stakeholders, the legal community and outside agencies and vendors; preparing correspondence, reports and special projects; preparing agendas and taking minutes of meetings; transcribing, processing invoices, maintaining a filing and record retention system. Under general supervision, provides secretarial and administrative support to the Courts Administrator and management team at the Halifax Law Courts.

**Primary Accountabilities**:

- Review and proofread documents and presentations, answer telephone inquiries, maintain a filing system and bring forward systems, materials, notices, agendas and statistics for meetings, including the preparation and distribution of minutes; maintain appointment calendars, open mail and prepare routine replies, maintain manuals and prepare statistical or factual information
- Liaise and interact on behalf of the Court Administrator or Supervisor(s) with members of the Department and the judiciary
- Perform records and file management in accordance with departmental policy, procedure and practice; order stationary supplies and equipment and maintain the stock room for support staff and judges
- Ensure all purchases upon direction from the Court Administrator are ordered, accounted for and posted to the budget, to ensure that the budget is current and respond to the status of these aspects of the budget
- Maintain personnel files for staff who report to the Court Administrator

**Qualifications and Experience**:
**Equivalency**:
Equivalencies include, but are not limited to:

- Four years or more of related work experience in a legal setting

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion

**Additional Information**:
**This is a PERMANENT employment opportunity based in Halifax.**

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths Department specific flexible working schedules**Pay Grade**: CL 18

**Salary Range**: $1,684.00 - $1,884.17 Bi-Weekly

**Employment Equity Statement**:

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