Administrative Assistant

3 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Education & Early Childhood Development

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:31-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive environment.

**About Our Opportunity**:
The Administrative Assistant (Secretary 2) provides independent administrative support to the Director(s) in the Student Services and Equity Branch through the effective management, coordination and efficient operation of the office. By having a good knowledge of the branch, government processes and general administration, this position acts as a primary contact for the branch and acts as the liaison for staff, other government departments (federal, provincial, territorial and municipal), as well as external stakeholders in a highly confidential environment.

**Primary Accountabilities**:

- Support the daily operation of the office of the Directors and branch
- Contribute to the development of administrative work standards
- Composes/prepares correspondence on behalf of the Directors
- Manages and coordinates the Directors’ and branch electronic calendar
- Coordinates/arranges meetings, including logistics, negotiation, and organization
- Organizes travel and accommodation requirements

**Qualifications and Experience**:
This may be the right opportunity for you if you have successfully completed an office administration program with 3 years of related experience or the equivalent combination of training and experience. You possess a broad range of knowledge relating to the functions, activities, policies and practices of executive government offices. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written). You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with mínimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel), ability to create and manage processes and other efficient office management practices. A high degree of confidentiality, sensitivity, discretion and judgement are essential. You must be able to effectively respond to high volumes of work and work independently with mínimal supervision.

You value the concepts of equity, diversity, and inclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion

**What We Offer**:

- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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