Operations Administrator

3 months ago

Edmonton, Canada Carlson Construction Ltd. Full time

At Carlson Construction, we hire great attitudes backed with experience **We have over 97 years’ experience constructing quality buildings; and constructing great careers** With a focus on building long-term careers, we empower our people to grow personally and professionally. We encourage opportunities to further an employee’s education and training. We offer competitive remuneration and benefits from Health and Dental, to RRSP-matching. We provide employees with work/life balance, fun events, and opportunities to get involved with the work we do in our communities. We have 9+ decades of legacy and commitment to our people. We maintain reasonable volumes and entirely satisfied Client experiences

The role of the Operations Administrator is to provide administrative support and assistance for all divisions including Projects, Project Development, Estimating, Safety, Marketing and General Office Administration.

**Specifically, the key responsibilities of Operations Administrator are (but not limited to)**:

- Work closely to support the Project Manager, Project Coordinator and Foreman/Superintendent with the administration related to projects using Vista ERP software.
- Drafting prime contracts, subcontracts and purchase orders as required and tracking status of documents under the direction of the Project Manager.
- Create, send and process all change orders to the prime contract and subcontracts.
- Create and maintain logs for all drawings, submittals, RFI’s, and change orders.
- Monitor subcontractor compliance documents.
- Communicates change orders, requests for information and shop drawings.
- Assist with project start-up and close out documents.
- Coordinate and prepare operations and maintenance manuals.
- Drafting agendas, minutes of meetings and miscellaneous correspondence.
- General office administration including reception, deliveries, office supplies, etc.
- Other adhoc duties as requested from Estimating, Project Development, Marketing and Safety Departments.

**Requirements**:

- +2 years administrative experience in a commercial/industrial/multi-unit residential construction management environment.
- Demonstrated ability of high attention to detail, strong organizational and time management skills.
- Demonstrated ability with the use of Microsoft Office Suite, including MS Project.
- Demonstrated ability with written and verbal communication skills.
- Knowledge and use of Vista ERP system.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-09-30

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