Operations Administrative Assistant

2 months ago

Edmonton, Canada NAIT Full time

The Building and Design Trades and Technologies department within the School of Construction and Building Sciences is currently recruiting for a full-time permanent administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:
**Key Responsibilities**:

- Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
- Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
- Gathers and reports student numbers to ensure targets are met through admissions.
- Assists with the development and implementation of marketing, recruitment, and retention strategies.
- Assists with Human Resources recruitment, employment, performance, and orientation of personnel.
- Assists with the preparation of operating and capital resources for the department.
- Monitors department incomes and expenditure budgets.
- Supports new staff members (orientation, key requisitions, office space, etc.).
- Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
- Researches and prepares various forms of information.
- Prepares reports and organizes and tracks information.
- Supports all portfolio programs, staff, and students.
- Supports facility operations related to program delivery.

**Skills & Abilities**:

- Excellent interpersonal and communication skills.
- Strong organizational and time management skills.
- Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams).
- Awareness of policies, guidelines, and procedures that impact departments.
- Awareness of budget-related processes.
- Awareness of student administration and finance systems.

**Qualifications**:

- Completion of grade twelve.
- Related post-secondary certificate or diploma.
- Minimum of three years related experience.
- Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

**Remuneration**:$48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V)
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

LI-JN1 #LI-Onsite

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