Internal Events Manager

2 months ago

Montréal QC, Canada Dulcedo Management Full time

Events have the power to connect, build relationships, shape perceptions, demonstrate expertise, transcend boundaries, and reach new heights. At Dulcedo, events are a core component of our people’s engagement and corporate culture. As we work within this vibrant and competitive industry, with employees across all corners of North America, it’s a priority to take time to disconnect, engage, and create memorable experiences together.

We are seeking an enthusiastic and creative Internal Events Manager to join our team. We’re looking for someone passionate about delivering excellence and making a meaningful impact for staff, clients, and the company. For you, the status quo isn’t an option
- you believe the best events are experiences that start with a bold, clear vision, and you thrive on carrying it through to execution and beyond, with attention to both big-picture goals and the finer details. In collaboration with our P&C Manager, you will establish and develop a Dulcedo Events Centre of Excellence, aligned with our core values and objectives, across in-person, hybrid, and virtual platforms.Les événements ont le pouvoir de connecter, de forger des relations, de façonner les perceptions, de démontrer notre expertise et d’atteindre de nouveaux sommets. Chez Dulcedo, les événements sont un élément clé de notre culture d’entreprise autant pour nos employés que nos clients. Travaillant dans une industrie dynamique et compétitive avec des employés aux quatre coins de l’Amérique du Nord, il est prioritaire pour nous de prendre le temps de déconnecter et de créer des souvenirs tous ensemble.

Nous recherchons un(e) Gestionnaire d’Événements Internes enthousiaste et créatif(ve) pour rejoindre notre équipe. Nous voulons quelqu'un de passionné par l'excellence, qui a un réel impact sur nos équipes, nos clients, et notre entreprise. Pour toi, le statu quo n’est pas une option—tu crois que les meilleurs événements sont des expériences qui commencent avec une vision claire et audacieuse, et tu adores mener celle-ci à exécution. En collaboration avec notre Gestionnaire P&C, tu développeras un Centre d’Excellence pour les événements chez Dulcedo, aligné avec nos valeurs et nos objectifs autant en personne, qu’en virtuel.

**What you'll be expected to do**:

- Lead the end-to-end management of high-impact events for our team and clients in various formats (in-person, virtual, or off-site), covering all aspects, from evaluation, planning, project management, and budgeting to activation, post-event measurement, and debriefing.
- Take a multidisciplinary approach to collaboration, engaging with the Board of Directors, People & Culture, and other relevant key stakeholders on the design and conception of events.
- Manage all event details—from opportunity evaluation, theme and concept development, venue sourcing, vendor contracting, and negotiation, to budgeting, online registration, and booking travel and accommodation for 100+ staff.
- Remain present throughout events, overseeing all activities from start to finish to ensure a seamless experience and effective coordination.
- Oversee event budgets, ensuring accurate cost projections, avoidance of unnecessary expenses, prompt payments, and thorough reconciliation.
- Collaborate with the Marketing and Communications team to develop compelling event-related communications and promotional strategies across channels to maximize awareness and attendance.
- Serve as the primary point of contact for staff & vendors before, during, and after events, addressing inquiries and ensuring a high level of satisfaction by promptly handling any issues or concerns.
- Oversee special gifting projects, including holiday gifts and appreciation packages, to enhance client and employee engagement.
- Create scalable resources such as detailed guides, toolkits, checklists, and idea lists to support the event planning and activation process, making them easily accessible for local office and team use while continually seeking feedback to improve processes.
- Gérer l'ensemble des étapes d’événements pour nos équipes et nos clients, dans divers formats (en personne, virtuel ou hors site): l’évaluation, la planification, la gestion de projet et le budget jusqu'à l’activation, la mesure post-événement, et le debriefing.
- Adopter une approche multidisciplinaire pour collaborer avec le BOD, le département P&C et autres parties prenantes clés sur la conception et la réalisation des événements.
- Superviser tous les détails des événements: de l’évaluation des opportunités, le développement des thèmes et concepts, la recherche de lieux, la contractualisation des fournisseurs, la négociation, la budgétisation, l’inscription en ligne, et la réservation de voyages et d’hébergements pour 100+ personnes.
- Être présent(e) tout au long des événements, en supervisant toutes les activités du début à la fin pour garanti

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