Administrative and Estimation Assistant

7 months ago

Ottawa, Canada EBC Inc. Full time

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities. Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

**Come build the future with us**

**Requirements**:
Skills required:

- High degree of proficiency in Word, Excel, Outlook and PowerPoint.
- Experience working in Teams
- Proficient data entry skills & organizational skills
- Communication skills both written and spoken.
- Works well in a team and collaboratively.
- Self-directed
- Solid multi-tasking skills; proficient in time management.
- Reception
- Greet office visitors and answer calls to the general reception phone line
- Take bookings for office boardrooms and book CSQ rooms when requested. Assure rooms are cleaned after use.
- Monitor and maintain an adequate stock of office supplies as approved by the Executive Assistant
- Ensure the office supply room is organized, neat, and properly stocked.
- Order couriers as requested, and receive incoming and outgoing packages, mail, and deliveries.
- Assist with updating site phone listings and photocopying.
- Assist the Executive Assistant with onboarding and preparing welcome kits.
- Monitor and maintain office-site safety and building fire plans.
- Prepare documents as directed by Executive Assistant.
- Assit the Executive Assistant with event organization

**Estimation Admin Support**

Skills Required:

- Proficient data entry skills & organization
- Proficient in Microsoft Suites & Adobe
- Proficient with Merx and job tender sites
- Accuracy and attention to detail; research skills
- Bilingualism an asset
- Experience with estimation/construction
- Duties:

- Assist the Estimation team with the coordination of bid closings and submission documents
- Responsible for document management
- Obtain tender documents
- Order printing of plan sets for the Estimation department
- Maintain accurate plan library and catalogue
- Maintain an organized estimation area
- Assist with preparing bid packages
- Maintain accurate network files
- Admin support to estimation department

**Benefits**:

- 4 weeks of annual vacation;
- competitive salary and advantageous bonus plan;
- Flexible insurances plan upon employment;
- Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
- 24 hour access to a virtual doctor (telemedicine);
- training and development programs;
- employee assistance program;
- free coffee;
- active social club and health and wellness committee;
- diverse, innovative and stimulating environment;
- a company built on values of respect, integrity and a job well done;
- firm recognized as one of Canada’s Best Managed Companies

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