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Transfer Officer

4 months ago

Barrie, Canada Georgian College Full time

**Transfer Officer**

**(**Job Number**:122-24**)**

**Department**: Office of the Registrar
**Campus**: Barrie
**Classification**: Support Staff
**Posting Date**: June 7, 2024
**Salary Range**: $32.42 (start rate) - $37.57 (4-year rate)
**Hours Per Week**:40 hours per week
**Status**: Contract (Appendix D)
**Effective Date**: asap to April 30, 2025

This is a** temporary replacement position** for a bargaining unit employee. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Located in Barrie and reporting to the Manager, Transfer and Applicant Services, the incumbent supports the credit transfer system initiative by coordinating transfer student support services and facilitating prior learning assessment and recognition services, college-wide. This includes ensuring that effective processes, policies, and procedures are in place to optimize the granting of academic credit, along with developing transfer facilitation and transitional support services.

**Specific duties include, but are not limited to**:

- Coordinating PLAR activities college-wide to optimize the granting of academic credit
- Acting as resource and counsel to academic areas and students about educational pathways and PLAR processes
- Coordinating transfer student support services college-wide
- Developing and delivering transfer student orientations
- Developing orientation packages, banners, brochures, etc., and working with Marketing to ensure consistent messaging
- Promoting PLAR by working collaboratively with other college staff to advance the awareness of this mechanism as well as participating in events (i.e. Open House, Community Nights, Preview Days, College Info. Nights and Tech Café etc.)
- Maintaining current listing of accredited institutions with whom we have granted transfer credit, including international institutions of higher education
- Coordinating and ensuring that all credit transfers that are approved through Ontario Publicly Assisted Institutions (OPA) are entered in the ONCAT provincial database
- Maintaining and updating data/information in the Transfer Articulation SIS module which feeds information to the Transfer Equivalency front facing student tool
- Ensuring that all OPA institutions are properly identified in student information system (banner) for the enrolment audit
- Reviewing and making recommendations for updates to PLAR policies for currency, consistency and relevancy
- Coordinating with academic areas on pathways from other provincial initiatives e.g. Heads of Business initiatives
- Maintaining and updating course equivalencies in SIS and ensuring information is accurate in Transfer Equivalency Tool (TE)
- Tracking advanced standing applicants by running reports in SIS to ensure transfer credit assessments are submitted and complete in timely manner
- Ensuring that appropriate fees have been assessed and academic records accurate not only from a records perspective but for funding purposes as well - enrolment audit
- Reviewing pathway agreements to ensure currency, consistency and relevancy prior to signing
- Facilitating incoming, outgoing and language proficiency transfer agreements
- Posting agreements on the Credit Transfer Centre webpage
- Investigating and working with universities and institutions in Ontario, Canada and world-wide to facilitate attractive pathways for Georgian graduates
- Liaising with the International Department to investigate, analyze and review pathways to increase the number of incoming students
- Consulting with college legal department about ambiguous or new language in articulation agreements
- Updating ONTransfer.ca with information regarding incoming articulation agreements with other provincial institutions
- Producing (designs, writes, edits) and distributing a complete guide of all current agreements and confirmed transfer opportunities the college has entered into with colleges, universities and other post secondary institutions

**Qualifications**:

- Successfully completed a three-year postsecondary diploma/degree in business or a related field of study
- A minimum of three years’ experience working in a postsecondary environment including familiarity with general concepts associated with transfer credits, course assessment, course equivalencies and government initiatives regarding student pathways in postsecondary
- Experience with data entry and a demonstrated ability to follow and communicate a system’s approach to enter information
- Demonstrated customer service, interpersonal and communication skills (oral / written) to liaise with a varied client group with professionalism and tact
- Detail oriented with demonstrated mathematical, analytical and problem-solving skills to evaluate applicant data and determine the best responses to inquiries
- Proven organizational skills to work effectively, handling numerous tasks simultaneously
- Proven ability to work independently and participate as an effective team m