Franchise Legal Coordinator

5 months ago

Barrie, Canada Topper's Franchising Company Full time

**Job Purpose**

The primary purpose of the Franchise Legal Coordinator is to execute all legal related initiatives throughout Topper’s franchise development department. They will also carry out various administrative functions and project coordination tasks in support of the franchising department’s initiatives while providing excellent customer service to new franchisee leads and Topper’s Pizza’s existing Franchise Partners.

In order to succeed, the incumbent must be analytical with excellent organizational skills, strong attention to detail and accuracy, and self-motivated to work independently.

**Duties & Responsibilities**

Key responsibilities include, but are not limited to the following:

- Draft disclosure documents, franchise agreements, multi-unit development agreements, contracts, releases, non-disclosure agreements, and other legal documents, as required.
- Maintains accurate and up-to-date records concerning franchise expiry dates, lease expiry dates, franchise renewal options and franchise transfers.
- Uphold Topper’s Pizza’s vision, mission, and core values.
- Complete legal research into departmental changes or initiatives ensuring completeness and adherence to current laws and update, as required.
- Manage and execute all PPSA registration, renewal, and discharge filings.
- Coordinate and collaborate with company affiliates and personnel.
- Manage and track store transfer and closure processes, and ensure all requirements are fulfilled.
- Monitor insurance coverage for all franchisee locations, reviewing insurance against minimum requirements and updating insurance requirements.
- Focus on meeting new franchise store and store transfer goals.
- Identify, analyze, and correct defaults and non-compliance issues.
- Monitor department tracking and administrative functions.
- Provide support in the administration of new applicants through the development process, including the maintenance and creation of relevant legal agreements and other documentation including policies, templates, proposals, etc.
- Monitor files and ensure relevant contracts, franchise agreements, insurance, lease documents and corresponding renewals are kept secure and up to date.
- Other related projects and duties as assigned.

**Qualifications**
- Diploma in law (Paralegal, Law Clerk), administration, business, or a related field is required.
- Minimum of 3 years’ experience in an administrative/legal assistant/law clerk role or equivalent is required.
- 1 year of experience in franchising or food service industry is considered an asset.
- A combination of education and experience will be considered.
- Must be proficient in the Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel.

**Core Competencies**
- Thoroughness and attention to detail.
- Exceptional interpersonal and relationship building skills.
- Excellent oral and written communication skills coupled with strong proofreading skills.
- Ability to multi-task, prioritize, and meet deadlines.
- Outstanding time management and organizational skills allowing a high level of proactivity and autonomy.
- Ability to interpret, review, and draft legal documentation.
- Excellent negotiation skills.
- Ability to demonstrate discretion and confidentiality.
- Demonstrate pragmatic approach to problem-solving and analytical review.

**Working Conditions**
- The standard work week for this position is 40 hours.
- The standard business hours for this position are from 9:00 a.m. to 5:00 p.m., Monday to Friday.
- Overtime and hours worked outside of the standard work schedule may be required.
- This position is hybrid.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- Legal drafting: 3 years (required)

Ability to Commute:

- Barrie, ON L4N 9Y3 (required)

Work Location: Hybrid remote in Barrie, ON L4N 9Y3

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