Personal Assistant

2 weeks ago

Toronto, Canada TKB Custom Millwork Full time

The Personal Assistant will provide direct support to the CEO of the company. You will be responsible for organizing schedules and correspondence to ensure operational effectiveness. You will follow up on action items, maintain calendars, coordinate travel arrangements, maintain files, prepare correspondence, and expense reports. Workplace will be based in Toronto, near the Person Airport location.

**Responsibilities include but not limited to**:

- Manage complex and demanding calendars proactively with the ability to resolve schedule conflicts while coordinating with rest of the admin team as well as external partners where needed.
- Make travel arrangements, obtain appropriate travel documentation, and process expense reports on a timely basis.
- Coordinate and attend meetings as needed, proactively manage agendas and necessary materials, coordinate logistics, and captures action items.
- Coordinate team functions or events including room bookings, meals, etc.
- Prepare data for presentations as needed.
- Ensure the highest confidentiality of all reports, correspondence, materials, etc.
- Perform other duties as assigned and seek out opportunities to cross support as bandwidth allows.

**Skills and Requirements**:

- Fluency in English. French is an advantage.
- Minimum 3 - 5 years of experience as an Executive/Personal Assistant directly supporting key Senior / Executive personnel.
- Strong knowledge of computer software with a focus on the Microsoft Office Suite (Word, Excel, Outlook) and top-level PowerPoint skills.
- Bachelor’s Degree is preferred.
- Top-level written and verbal communication skills.
- Excellent organizational skills with great attention to detail.
- Developed interpersonal and customer service skillset.
- Demonstrated ability to handle sensitive and confidential information with absolute discretion.
- Flexible mindset that anticipates Executive needs and responds appropriately.
- Effective at prioritizing while maintaining focus and executing tasks in a fast-paced environment.
- Valid driver’s license (G2, G).

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$35.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

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