Administrative Assistant

5 months ago

Peterborough, Canada Five Counties Children's Centre Full time

**Position Summary**:

- Provide administrative assistance with the day-to-day operations of the Centre to support the Centre’s clinical programs.

**Main Responsibilities**:

- Process referrals, book appointments and maintain information in the client information system
- Liaison with community and Centre partners such as schools, vendors, physicians including clients and their families/caregivers
- Calendar and meeting coordination including scheduling/agenda/minute taking for Centre and/or program/Program manager(s)
- Support program specific activities in support of the day-to-day operations and overall program effectiveness including but not limited to client/health record management
- General administration duties including but not limited to phone/fax/mail management, photocopying, printing, scanning, uploading
- Maintain strict confidentiality regarding all information pertinent to the children and families served by the Centre
- Assume other duties as assigned in accordance with experience, training, and qualifications to which legislated requirements may be applicable

**Qualifications**:

- Medical Office Support Staff/Health Information Management diploma or equivalent experience in a similar setting required
- Strong working knowledge of medical terminology and the _Ontario Personal Health Information Protection Act_ required
- 2-3 years experience in a healthcare setting, including experience with client information databases. Experience with Alayacare is an asset.
- Experience in clinical program administration
- Proficiency in Microsoft Office Suite; strong skills in Excel
- Effective communication, organizational and problem solving skills
- Ability to multi-task and deal with interruptions
- Ability to provide excellent customer service
- Must have access to reliable transportation
- Occasional evening work may be required
- Proof of COVID-19 vaccination and clear criminal record check

**Salary Range**: $46,873 - $52,946 per annum, commensurate with experience

**Job Types**: Full-time, Fixed term contract

**Salary**: $46,873.00-$52,946.00 per year

**Benefits**:

- Company pension
- On-site parking
- Paid time off
- Tuition reimbursement

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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