Payroll Specialist

4 months ago

Ottawa, Canada Kinaxis Full time

At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact.

Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for our customers and for generations to come. Our cloud-based platform RapidResponse ensures that the products we need - everything from medicine and cars, to day-to-day items like toothpaste - make it to market and into our hands when we need them with mínimal ecological footprint.

We make the world better, and you can too.

**Payroll Specialist**:
**Job location**: This is a remote position. You can work from home and be located anywhere in USA, except in Ottawa, Canada where the expectation is to work in the office in hybrid model for a minimum of 3 days week.

**About the team**:
Reporting to the Payroll Manager, this role is responsible for handling all aspects of payroll processing of US payroll, benefits and compliance in a fast-growing business. This role will ensure that payroll transactions are well documented, executed appropriately and completed in a timely manner, and assist in developing and building cost-effective and efficient payroll processes. This will include month end closure responsibilities related to payroll activities. This is a very analytically focused role and is a great opportunity for someone experienced with multi-national payroll to join a dynamic team.

**What you will do**:

- Responsible for full-cycle semi-monthly payroll processing for employees across multi-state locations, timely distribution and reviewing accurate calculation of payroll checks, taxes and other withholdings including frequent new hires.
- Working with cross-functional stakeholders to ensure benefits and remittances are delivered.
- Respond timely to all payroll and related queries.
- Prepare and complete payroll related journal entries and month end close procedures and reconciliations.
- Process withholdings and complete monthly payroll reconciliations and annual reporting
- Prepare reconciliations, payments, and payroll changes relating to various types of leaves and terminations.
- Compile and prepare monthly, quarterly, and annually payroll related reports and remittances after each pay run, and as needed.
- Work closely with Human Resources to facilitate and ensure accurate data entry of benefit, employee data, pay and other payroll changes into the payroll system.
- Participate & support HR new programs/initiatives and work on changes impacting payroll.
- Support month-end closing procedures and regulatory and financial audit requirements.
- Implement new benefit and pay element items as required.
- Registering New States as required
- Continuously evaluate, suggest, and implement improvements to payroll processes.
- Assist with the preparation & maintenance of the monthly payroll for our Global Entities in Europe and Asia.

**What we are looking for**:

- Completed or working towards Payroll Compliance Professional (PCP) Certification
- 5+ years payroll and benefits administration for a multi-country environment. Multi-state US experience is
- Knowledge of federal and state payroll regulations and requirements.
- General ledger experience and a solid understanding of accounting concepts.
- Experience in general accounting and month end close procedures.
- Proficiency with Excel
- Excellent written, interpersonal, and verbal communication skills and team player
- Ability to multitask and work in a fast-paced and demanding global environment with an ability to prioritize.
- Highly discreet when dealing with sensitive employee payroll and benefit matters.
- Organized, efficient, with the ability to handle multiple tasks.

**Role Specific Skills and Experience**
- Proficiency in ADP Workforce Now, ADP Celergo or other reputable payroll systems is an asset. Experience with system implementations/data migrations is also valuable.
- Knowledge and experience using an HRIS Success Factors or similar is required.
- Experience with NetSuite is an asset.
- Knowledge or experience with Employee Purchase Plans and Stock Option Plans

**What we have to offer**:

- **Challenging Work - **We love solving highly complex problems. And as the global leaders in our industry, we never stop innovating—our work is never "done. That's because across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and solve the problems they're passionate about.
- **Great People - **We take our work seriously, but we don't take ourselves too seriously It's in our DNA to celebrate, laugh, and have fun. We are stronger, together, when we are open, honest, and above all, real. Every person is valued here and plays an important role in our shared success.
- **Global Impact -** As a global team spanning continents, boundaries, and c

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