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Public Affairs Coordinator

5 months ago

Hamilton, Canada Mohawk College Full time

**Public Affairs Coordinator - Special Project (May 2023 - April 2024)** Status**:Special Project (May 2023 - April 2024)

**Hours**:Monday to Friday

**Home Campus**:Fennell

**Pay Band**:8

**Salary Range**:$62,782 - $78,476

**Posting Date**:May 17th, 2023

**Closing Date**:May 24th, 2023 at 7:00 pm EST

We support and encourage the contributions of our diverse employees. Supported by a new strategic plan we are committed to nurturing an equitable, diverse and inclusive environment for everyone who learns and works at Mohawk. We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

**Public Affairs Coordinator**

Reporting to the Senior Public Affairs Advisor, the Public Affairs Coordinator is responsible for supporting and coordinating the administrative processes related to the public affairs and communications activities of the department; support in the implementation of promotional initiatives and advertising to support the strategic objectives of the College’s Public Affairs Strategy, the college-wide strategy and supporting public affairs events and initiatives.

hey will be responsible for support and guidance of internal college-wide strategic communication initiatives developed between departments and public affairs. Coordinate content collection and categorization to support reports, documents and publications. The incumbent will support the reporting and tools for Public Affairs goal setting and appraisal.

In terms of liaison with college faculty and administration, industry associations, business, public sector, and non-profit organizations, the role will support the Senior Public Affairs Advisor in opportunities and the coordination and management of face-to-face, electronic and print communications. This position will also support reporting to government bodies on lobbying activities.

**Responsibilities**:
The duties of this position will include, but are not limited to the following:
**Operations and Promotional Activities**
- Support the creation of promotional materials to optimally position the College from a Public Affairs perspective in the post-secondary institutional environment.
- Assist in managing the Momentum publication including writer needs, interviewee needs, photography and oversee design, proofing and release of final piece.
- Support and manage the public affairs advertising needs in local and industry publications including scope of article angle, writer needs, design elements and publication posting.
- Assist in scoping and supporting in the creation of content and communication plans for college publications from areas such as Foundation, Ideaworks, Marketing, Alumni, Recruitment, Academic proposals and others through a college-wide strategic lens.
- Support the on-going internal communications needs for staff and students including posting to intranet and working with departments on effective communication best practices.
- Communicate projects and liaises with internal college contacts to promote public affairs activities.
- Coordinate and monitor needs for external writers and project management to bring initiatives to completion.
- Prepare and provide summaries of public affairs projects and related narrative to be submitted as progress reports.
- Support the development of content for the website and other communication channels in a reputation lens in conjunction with Public Affairs and communications staff.
- Support Internal Communication Advisor and Media Advisor on maintenance of public affairs website content, coordinating materials for posting including narrative, videos, blogs, interviews and other content; manage content relating to the department for posting to College website.
- Support reporting for financial budgets attached to projects.
- Provide agreed-upon, regular status reports on matters falling within responsibilities.

**Liaison Activities**
- Develop and implement initiatives and communications products to increase awareness of College activities within specific sectors and the regional community.
- Support Senior Public Affairs Advisor in engaging industry and community partners in projects and events.
- Assist in review and editing of college promotional materials to ensure alignment with strategic plan objectives and positioning.
- Participate in college initiatives and steering committees on new or existing projects as required.

**Public Affairs Events**:

- Support department-led events through promotional materials and logístical support.
- Coordinate and manage special promotional campaigns targeted at specific audiences.
- Work with other College groups and support staff to organize participation, procure all necessary supplies, ensures resources are assigned and allo