Human Resources Secretary

1 month ago

Winnipeg, Canada PEMBINA TRAILS SCHOOL DIVISION Full time

**Human Resources Secretary**

**Start date: To be determined**

**Position Title**: Human Resources Secretary

**Department**: Human Resources

**Reports To**: Chief Human Resources Officer

**Union Status**: CUPE 5121

**Location**: Administration Office

**Hours**: 7 hours per day,12 months annually; permanent

**Annual Salary Range**: $23.33 - $29.00 per hour depending on qualifications

**Language Requirement**: English

**Job Description Reviewed**: June 13, 2023
- **Purpose of Position**_

The Human Resources Secretary is responsible for assisting the Human Resources department with a variety of administrative support functions. This includes filing, data entry, posting employment opportunities, following up on outstanding paperwork, assisting with the preparation of letters, etc.
- **Key Responsibilities**_
- Duties include, but are not limited to, the following:_
- Receives and distributes mail.
- Assists with the maintenance of the filing system.
- Assists with the posting of employment opportunities using recruitment software and/or recruitment platforms.
- Follows-up on any outstanding paperwork for new employees.
- Assists with data entry.
- Assists with the preparation of letters.
- Assists with the collection, organizing, and maintenance of various departmental records and information.
- Photocopies and distributes materials as required.
- Participates in the Educational Assistant placement process.
- Provides back-up support to the Receptionist as needed.
- Performs other duties as may be assigned to support the efficient operation of the Department.
- **Skills and Qualifications**_

Skill and Knowledge - Required:

- Grade 12 education or GED and administrative training or equivalent combination of skills and experience.
- Proficiency with Microsoft office (Word, Excel and Outlook).
- Minimum typing speed of 50 wpm.
- Ability to maintain discretion with respect to sensitive or confidential information.
- Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.
- Well-developed customer service skills.
- Ability to work both independently and in a team environment.

Skill and Knowledge - Desired:

- Prior experience in an educational environment.
- **Conditions of Employment**_
- Police Information Check
- Child Abuse Registry Check
- Completion of Commit to Kids or Respect in Schools training
- **Working Conditions & Physical Demands**_
- Work is in an office environment.
- May require long periods at a desk, standing for extended periods of time, and time in front of a computer.

**Job Types**: Full-time, Permanent

**Salary**: $23.33-$29.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

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