Administrative Assistant

2 months ago


Burnaby, Canada Houle Electric Limited Full time

**About Houle**:
At Houle, we are passionate about building resilient communities. From airports, shipping terminals, and water treatment facilities, to hospitals, universities, and shopping centers, we deliver integrated electrical solutions for our industrial, commercial, institutional and residential customers.

While we are leaders in electrical construction, we also specialize in a wide range of in-house technology solutions, including audio visual, building automation, healthcare systems, network systems, and security and life-safety. As a certified Great Place to Work, and one of Canada's Best Managed Companies, we take pride in our talented people and collaborative culture that bring our client's vision to life.

**About the position**:
Houle's Project Planning Services department is looking for an **Administrative Assistant** to join the team in Burnaby, BC.

The Project Planning Services team supports our large Design Build projects across the province, ranging from large residential, office high rises to major hospitals. The team specializes in designing and creating installation drawings from engineering construction documents to the field stage for installation.

The Planning Assistant will support our Electrical Planners working on a few large Hospital projects with data entry, documents control and ongoing maintenance tasks.

**Duties and Responsibilities**:

- Support Electrical Project planners with the following: specification review, drawing overlays, projects schedule updates and overall document control
- Record keeping and file management
- Keep contract drawings current for Planners from various online sources
- Data entry and document creation
- Track all changes and update the contract drawings to reflect new works as they come i

**Experience and Skills**:

- Experience in Microsoft Office programs; Excel, Word, Outlook, PowerPoint, OneNote
- Experience in an office or customer service environment or other administrative roles
- High attention to detail
- Experience organizing events for a team
- Good WPM typing speed - may be tested
- Experience with Bluebeam REVU is an asset (or other PDF mark-up software)
- Understanding of electrical concepts would be an asset but is not required

Culture is important at Houle. You must be collaborative in nature. You are a solution focused team player and always willing to learn. You are a bright, ambitious, honest, and a straightforward professional. Your personable nature will fit well within the friendly working environment.

The compensation for this position will be commensurate with experience. Houle offers an exciting, enjoyable work environment, competitive benefits package as well as a competitive incentive plan and many company sponsored events.



  • Burnaby, Canada Lex Engineering Inc Full time

    JR. ADMINISTRATIVE ASSISTANT REPORTS TO Vice President, Lex Engineering REVIEWED ROLE The Junior Administrative Assistant will be responsible for a wide variety of administrative duties in support of the Vice President and other senior-level engineers. Responsibilities include typical administrative duties and more complex functions: management of...


  • Burnaby, Canada Ideal Siding Full time

    Join Our Team as an Administrative Assistant with a Focus on Recruiting Assistance! Are you an organized, detail-oriented individual with a passion for administrative tasks and a knack for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to...


  • Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Job Summary** As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. If you are an individual who likes new challenges and enjoys multitasking, this job is for...


  • Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Job Summary** As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. If you are an individual who likes new challenges and enjoys multitasking, this job is for...


  • Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Transportation** is seeking a - **temporary, full-time (1.0** **FTE** **) Administrative Assistant. **The Administrative Assistant is responsible for providing a wide range of administrative support to the Associate Dean’s office including: ensuring the smooth and efficient operations of the Associate Dean’s office; answering...


  • Burnaby, Canada Onboard Immigration Services Inc. Full time

    **Senior Administrative Assistant** **Typical administrative duties : management of calendars, dealing with customers, minute-taking at confidential or general safety meetings, drafting sensitive and confidential correspondence, and scheduling meetings and appointments via Outlook and MS Teams.** **You will also be managing the weekly timesheets, preparing...


  • Burnaby, Canada PALS Adult Services Society (PASS) Full time

    **Administrative Assistant - PASS Burnaby** Reporting to: Executive Director At PALS Adult Services Society - PASS, our vision is to be a model skills acquisition and learning environment that supports the needs of individuals with autism. Our **Administrative Assistant - PASS Burnaby **performs a variety of administrative and clerical tasks to support the...


  • Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Recruiting Assistance: Collaborate...


  • Burnaby, Canada Stantec Full time

    Administrative Assistant - ( 23000033 ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic...


  • Burnaby, Canada Stantec Full time

    Administrative Assistant - ( 230002PU ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic...


  • Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...


  • Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...


  • Burnaby, Canada Precise ParkLink Inc. Full time

    **Company Description**: As Canada's parking industry leader for 30 years, our expertise in providing full-service parking solutions has evolved into urban mobility intelligence. We now innovate and support solutions required for all modes of transportation including public transit, parking, and electric car charging stations. **Job Summary**: The...


  • Burnaby, Canada Special Olympics BC Full time

    Be inspired and inspire others. Build opportunities that change lives, including your own. Engage with people of all backgrounds so that others may be engaged. Be part of one of the largest and most respected sport organizations in the world. Welcome to Special Olympics BC! In this role, you will be a key member of our provincial office staff, working...


  • Burnaby, Canada BC Care Providers Association Full time

    **Organization Background** BC Care Providers Association (BCCPA) is a non-profit association representing service providers in long term care, assisted living, and home health care in British Columbia. Through our operating arm EngAge BC, we represent the interests of B.C.’s independent living sector. **What We Offer** - Flexible work arrangements and...


  • Burnaby, Canada Onboard Immigration Services Inc. Full time

    **Senior Administrative Assistant** **Typical administrative duties : management of calendars, dealing with customers, minute-taking at confidential or general safety meetings, drafting sensitive and confidential correspondence, and scheduling meetings and appointments via Outlook and MS Teams.** **Managing the weekly timesheets, preparing invoices and...


  • Burnaby, Canada Verathon Full time

    **Administrative Assistant - Verathon**®**: **Verathon**®** is looking for an Administrative Assistant to become the newest member of our team located in Burnaby, Canada. **Principal Responsibilities**: - Answer calls, collect and distribute mail, greet guests with a friendly attitude. - Communicate with staff, vendors, building maintenance and visitors,...


  • Burnaby, Canada Best Royal Recruiting & Immigration Ltd. Full time

    We are looking for a bilingual (English and Vietnamese) administrative assistant who will be interested to work with our company and perform the following (but not limited to) job duties: - Assist the RCIC in daily administrative tasks - Simple Bookkeeping (Immigration client/trust account record keeping) - May perform other general office work as...


  • Burnaby, Canada Precise ParkLink Inc. Full time

    **Company Description**: As Canada's parking industry leader for 30 years, our expertise in providing full-service parking solutions has evolved into urban mobility intelligence. We now innovate and support solutions required for all modes of transportation including public transit, parking, and electric car charging stations. **Job Summary**: The...


  • Burnaby, Canada IUOE Local 115 Training Association Full time

    IUOE Local 115 Training Association brings union representatives and employers together to provide the best in training for industry in British Columbia. We are currently seeking a Permanent full-time administrative assistant to provide direct administrative services in our Burnaby office effective immediately. - ___________________________________ Monday...