Special Events Coordinator Contract

2 weeks ago

Woodstock, Canada City of Woodstock Full time

**Summary of Position**:
The City of Woodstock is seeking an energetic, creative and self-motivated individual to perform the duties and responsibilities of the Special Events Coordinator.

Reporting to the Manager of Special Events, this position is responsible for assisting with the organization and delivery of a significant number of special events for the City of Woodstock. In addition, the incumbent will establish and maintain effective working relationships with a wide range of persons, including interdepartmental staff, vendors, community groups, volunteers, public, etc.

**Knowledge and Skill**:
To be considered for this position, applicants must possess the following minimum qualifications:
***
- Diploma and/or Degree in Recreation and Leisure, Event Management, or a related field deemed equivalent by the corporation.
- Must have class G2 Ontario Driver’s License in good standing.
- Proficient in Microsoft Office, Excel, etc.
- Must have or be willing to obtain Standard First Aid and CPR training.
- Successful applicants to this position will be required to provide a Police Criminal Record Check that is satisfactory to the City of Woodstock prior to their start date at the applicants’ own cost.

**Duties and Responsibilities**:

- Assists the Manager of Special Events to successfully coordinate, organize and implement all Special Events hosted by the City of Woodstock. This includes, but is not limited to the following:

- Facilitate vendor coordination and support preceding and during events.
- Coordinate the recruitment, scheduling, training, and organization of event volunteers for City special events.
- Support with the supervision of students and/or volunteers, and ensure all work is in accordance with the City of Woodstock’s Policies and Procedures, Park’s Department Policies and Procedures as well as the Occupational Health and Safety Act, including all applicable regulations.
- Contribute in the promotion of special events through marketing, including print, social media and websites, by compiling and sharing creative ideas with the events team in conjunction with the communications department.
- Research and seek potential sponsors for upcoming special events.
- Assist with the set-up, execution of event logistics, and dismantling of events.
- Lead small scale events, such as a new City Park opening, by coordinating and communicating details with various organizers.
- Perform other related duties as directed by the Manager of Special Events or designate.

**Working Conditions**:
Scheduled 35-hour work week for the duration of May through to December. This position requires flexibility to include hours of work outside of the regular Monday to Friday 8:30 a.m.4:30 p.m., including holidays, evenings, weekends, and overtime, as required.

Must be willing to work, but not limited to Victoria Day, Canada Day, Music in the Square, City Beautiful Awards, Cultural Canvas, Cowapolooza, Christmas Events, etc.

Hourly rate is $31.00 per hour.

The City of Woodstock is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

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