HR Coordinator

2 weeks ago

Montréal, Canada OneSpan Full time

The future of work is flexible, and so is OneSpan. Our teams have proven that they are able to achieve their goals together while being apart throughout the global pandemic, and we are embracing work flexibility. Many positions and locations will provide you with the choice of in office work, distributed or hybrid. We collaborate with each employee to develop their preferred work environment.

The **Human Resources Coordinator** supports the Global Human Resources team in all functional areas related to employees. The HR Coordinator provides excellent customer service to internal and external client groups through professional and timely communications. This position is a great opportunity to execute People Team processes and services in a global organization. This is a full time role based in Montreal, Canada that will require coming into the office twice a week.

The OneSpan office is located in the Windsor Station, in the heart of downtown Montreal.

**Key responsibilities**
- This individual will oversee the entire onboarding process, from extending offer letters to facilitating new hire orientation, and enrolling new hires into various benefit systems.
- Responsible for ensuring that new hires are properly and accurately enrolled in all relevant systems and programs in a timely manner.
- Responsible for employee offboarding activities, including calculating paid time off and sending necessary forms and memo to employees.
- Assist with vendor follow-up and correspondence as needed for employee questions or concerns.
- Accurately process employee and business transactions in the HRIS System (Workday),
- Ensure that information is accurately and confidential data entry, management, and audit of all sensitive employee information.
- Produce and submit reports on HR activity, providing insights and recommendations based on their analysis of the data.
- Provide employment verification requests, ensuring that they are accurate, timely, and compliant with company policies and legal requirements.
- Assist the with any other tasks as needed, providing backup support and contributing to the overall success of the HR team.
- Maintain clear and effective communication with the payroll department to ensure all payroll-related issues are resolved in a timely and efficient manner.
- Administer the employee French class program, including organizing onsite and online classes to improve French language proficiency among employees.
- Prepare all necessary employee communications in both French and English, as needed, to ensure clear and effective communication across the organization.

**Requirements**:

- 1 - 2 years of experience in Human Resources Administration
- Proficiency with the Microsoft Office suite
- Required two days onsite: Tuesdays and Wednesdays. Days may vary based upon what is occurring in the office that week.
- Bilingual - French/English preferred

FRENCH

Le coordinateur des ressources humaines soutient l'équipe mondiale des ressources humaines dans toutes les zones fonctionnelles liées aux employés. Le coordinateur RH offre un excellent service à la clientèle aux groupes de clients internes et externes grâce à des communications professionnelles et opportunes. Ce poste est une excellente opportunité pour exécuter des processus et des services d'équipe de personnes dans une organisation mondiale. Il s'agit d'un poste à temps plein basé à Montréal, Canada, qui nécessitera de venir au bureau une ou deux fois par semaine. Le bureau OneSpan est situé à la gare Windsor, au cœur du centre-ville de Montréal.

**Responsabilités**
- S'assurer que les nouveaux employés sont correctement inscrits dans tous les systèmes et programmes pertinents en temps opportun.
- Responsable des activités de cessation d'emploi des employés, y compris le calcul des congés payés et l'envoi des formulaires et mémos nécessaires aux employés.
- Aider le suivi et la correspondance avec les fournisseurs selon les besoins pour les questions ou préoccupations des employés.
- Répondre aux demandes et requêtes liées aux ressources humaines internes et externes via la boîte de réception de demande de ressources humaines par courriel.
- Traiter avec précision les transactions des employés et de l'entreprise dans le système HRIS (Workday),
- S'assurer que les informations sont saisies de manière précise et confidentielle, et gérer et auditer toutes les informations sensibles des employés.
- Produire et soumettre des rapports sur l'activité des ressources humaines, fournissant des informations et des recommandations basées sur l'analyse des données.
- Fournir des demandes de vérification d'emploi en veillant à ce qu'elles soient précises, opportunes et conformes aux politiques de l'entreprise et aux exigences légales.
- Aider avec toute autre tâche au besoin, fournissant un support de sauvegarde et contribuant au succès global de l'équipe des ressources humaines.
- Maintenir une communicat

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