Capital Campaign Assistant

4 weeks ago

Halifax, Canada Ronald McDonald House Charities Atlantic Full time

CAPITAL CAMPAIGN ASSISTANT

Opportunity:
Capital Campaign Assistant

RMHC® Atlantic is seeking a motivated, organized, detail-oriented, and approachable individual to support the successful administration of a major gift fundraising campaign. This position is a contract position for one year, with possibility for extension based on campaign progress.

Given the scope and range of campaign responsibilities, it is most important that the Campaign Assistant possess an openness to learn new skills, be flexible, and have a strong handle on the art of prioritization. Training and mentorship can be provided for technical skill development where gaps in qualifications and experience exist.

Job Summary:
Reporting to the Campaign Director, the Campaign Assistant is a core member of campaign operations and is responsible for select project coordination, drafting professional written communications, and office administration to best support the successful implementation of a major fundraising initiative. This role requires strength in logistics management, written/ verbal/phone communications, attention to detail, and the ability to advance administrative projects with confidence and ease. This role is a full-time, term position.

The Campaign Assistant advances the mission of RMHC Atlantic in a manner consistent with the excellent quality of services, programs, and outreach provided to our community since 1982. In the spirit of teamwork, the Campaign Assistant engages in organization-wide initiatives including, but not limited to, annual fund projects and events, mission-delivery initiatives, and training opportunities.

Key Responsibilities:

- Campaign Administration_
- Coordinate logistics pertaining to campaign activities including, but not limited to, travel & accommodations, scheduling, meeting facilitation, and mailing initiatives.
- Actively support event planning, on site event logistics and basic tech support for campaign donor events, cabinet gatherings and community sessions.
- Manage campaign data records (Donor Perfect) and tracking documents to support task coordination and record-keeping for campaign gifts, prospecting, interaction logs and contact info.
- Take meeting minutes and prepare call reports for campaign meetings, internal prospect development meetings, and/or community outreach meetings.
- Support pledge fulfillment and tracking; conduct follow-ups with donors to retrieve signed documentation outlining payment and recognition details
- Engage in campaign stewardship activities, such as thank you calls, notes, and tours
- Track and report on weekly activities, outstanding tasks and pending actions to maintain ongoing advancement of campaign work and clear communications with the team
- Campaign Communications_
- Support preparation and delivery of campaign progress reports and impact reports for internal and external stakeholder groups
- Conduct high-level prospect research for biographical, financial and contact information; prepare snapshot briefs to present findings _(training can be provided)_
- Liase with staff, Board Members, donors and volunteer leadership to successfully coordinate projects and conduct high-quality work
- Fund Development_
- Participate in organization-wide and fund development team meetings
- Be able to speak to the mission, projects and fundraising needs of RMHC Atlantic in response to community inquiries
- Monitor news and charitable publications for potential giving opportunities
- Support community outreach initiatives to solicit and spread awareness of the campaign
- Other duties as required

What you thrive on:

- Creating positive community impact through consistent, reliable, and timely logistics and administration leadership
- Working with technology, databases and spreadsheets to efficiently advance projects
- Carrying out a high volume of procedural tasks with integrity and thoroughness
- Preparing concise, practical, and professional written communications
- Balancing multiple priorities, projects, and stakeholder groups
- Identifying and sourcing practical solutions to process bottlenecks
- Achieving and exceeding mutually agreed upon performance targets, personally and as part of a larger team
- A continuous commitment to learning and growth, personally and professionally
- Strong written and verbal comprehension of the English language. French language proficiency is considered a strong asset.

Hours & Location:
The RMHC Atlantic Development Office is located at 5151 Terminal Road Halifax, NS. Some travel may be required.

Generally, 8:30am - 4:30pm Monday - Friday. RMHC Atlantic provides staff with flexible work hours as evenings and weekends are occasionally required.

Consideration will be given to remote work applicants within the Maritime provinces (PE, NB or NS).

Compensation:
**Salary**: $39,000 - $46,500

**Benefits**:

- Health & Dental Benefits (RMHC Atlantic contributes $2500 towards the cost of plan enrollment)
- $300 Wellness Fund
- 3 w

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