Financial Processing Specialist
2 weeks ago
Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5)
Job Title
Financial Processing Specialist
Department
Finance Operations| Athletics and Recreation
Compensation Range
$4,314.00 - $4,532.00 CAD Monthly
Posting End Date
April 29, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The position is responsible for providing accounting and administrative support to UBC Athletics & Recreation. Duties include accurate and timely entry of financial transactions into FMS, Peoplesoft, payroll data and timesheets, administration of purchase orders, audit and approval of OPT and Visa card transactions, monthly reconciliations and responding to complex inquiries from vendors and staff.
Organizational Status
Reports to the Financial Director, Athletics & Recreation.
Work Performed- Audits and approves entries in OPT (Online Payment Tool) system including verification of account coding, signing authorities, appropriateness of expenditures, documentation and adherence to University policies. Requires extensive knowledge of Generally Accepted Accounting Principles.- Prepares and audits complex travel reimbursements and cash advances for large numbers of people including athletes, coaches, trainers, media and other staff. Large volumes of cash are handled.- Prepares monthly reconciliations of non-salary expenditures including credit card transactions. This includes tracking pending expenditures, regular follow-up on outstanding items, verification of automated billing system charges, follow-up on rejected transactions, error investigation and resolution, identification of discrepancies, and verification and correction of data entered items. This requires extensive knowledge of FMS and strong analytical skills to investigate and research expense charges, revenue allocations and fund transfers, ensure appropriateness and correct distribution of such items.- Performs efficient and accurate FMS data entry of financial documents including cash receipts, journal vouchers, domestic and international travel claims, purchase requisitions, requisitions for payment and OPT items.- Reviews invoices for account information, completeness, existence and validity of the financial documentation for transactions and assesses the accuracy of GST and PST, self-assessing such taxes where necessary.- Coordinates with Financial Services to create new vendors and update addresses.- Responds to queries from vendors, clients and staff, finding answers to questions and resolving disputes. Follows up on status of unpaid invoices and resolving disputes between the department and vendors.- Follows up on cheque requisitions, Eforms, foreign drafts and wire transfers as required.- Maintains transaction files and supporting documentation for audit and reference purposes. Prepares documents for audit requests.- Investigates, explains and resolves any errors and discrepancies in financial data for the various units in Athletics and Recreation.- Coordinates requests for stop payments and reissuing replacement cheques with Financial Services and vendors.- Reviews and posts deposit forms to FMS and deposits cash and cheques.- Files and maintains financial documents.- Assists the Finance Manager and Finance Director as required.- Supervising and assisting student staff with their job duties.- Assists with staff training to facilitate understanding of existing financial and accounting procedures, policies and systems as required.- Performs other duties in keeping with the qualifications and requirements of the job.
Consequence of Error/Judgement
Failure to meet month-end deadlines and errors in data entry would result in inaccurate monthly financial reports and cause misleading budget projections. Failure to pay vendors and suppliers in a timely manner could result in goods and services being withheld from the University, interest charges assessed to department for late payment, and a damaged reputation for the University. Errors could result in over/under expenditures, inaccurate forecasts and budgets, overpayment or non-payment of invoices, incorrect departments/units being charged and delays in hiring or paying staff. Large amounts of cash are handled and reconciled. Loss of or failure to distribute cash would be detrimental to travelling teams and be a financial problem for the department. Errors could cause financial hardship, budget over-expenditures and bad reputation of UBC.
Supervision Received
Works independently with general direction from t
-
Financial Processing Specialist
1 day ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) Job Title Financial Processing Specialist Department Administration | Department of Materials Engineering | Faculty of Applied Science Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 1, 2024 Note: Applications will be...
-
Financial Processing Specialist
Found in: beBee jobs CA - 7 days ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)Job TitleFinancial Processing SpecialistDepartmentStudent Financial Support 4 | Student Financial Support Leadership Team | Student Financial Management | Enrolment ServicesCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 2, 2024Note: Applications will...
-
Financial Processing Specialist
Found in: Talent CA C2 - 1 week ago
Vancouver, Canada The University of British Columbia Full timeJob SummaryThe Financial Processing Specialist is responsible for providing accounting, human resources, procurement and administrative support for the student financial support programs.Organizational StatusThe Financial Processing Specialist reports directly to the Student Financial Support Coordinator. The incumbent in this position has regular contact...
-
Financial Processing Specialist
Found in: beBee jobs CA - 1 week ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Financial Proc. Spec 4 (Gr5)Job TitleFinancial Processing SpecialistDepartmentFinance Operations| Athletics and RecreationCompensation Range$4, $4,532.00 CAD MonthlyPosting End DateApril 29, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date...
-
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 3 (Gr4) Job Title Computer Science Financial Processing Specialist Department Administrative Management | Department of Computer Science | Faculty of Science Compensation Range $4,156.00 - $4,258.00 CAD Monthly Posting End Date June 12, 2023 Note:...
-
Financial Specialist
1 week ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Senior Financial Officer, the Financial Specialist, Shared Services is responsible for supporting selected First Nation clients across Canada through remote accounting and on-going training. **Accountabilities** - Develop relationships with assigned clients that have an approved Financial Administration Law (FAL) to...
-
Financial Specialist
Found in: beBee jobs CA - 4 days ago
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7)Job TitleFinancial Specialist - AccountingDepartmentFinance Support | UBC Food Services | Student Housing and Community ServicesCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 12, 2024Note: Applications will be accepted until 11:59 PM on the day prior...
-
Financial Operations Specialist
4 days ago
Vancouver, Canada TEEMA Full timeJob Title: Financial Operations Specialist Job ID: 65138 Location: Vancouver, British Columbia Overview: Welcome to TEEMA Managed Services (TMS), where we’re redefining the future of healthcare IT. As an avant-garde startup based in the vibrant tech hub of Vancouver, we’re not just a team; we’re a collective of trailblazers committed to...
-
Financial Operations Specialist
4 days ago
Vancouver, Canada TEEMA Full timeJob Title: Financial Operations Specialist Job ID: 65138 Location: Vancouver, British Columbia Overview: Welcome to TEEMA Managed Services (TMS), where we’re redefining the future of healthcare IT. As an avant-garde startup based in the vibrant tech hub of Vancouver, we’re not just a team; we’re a collective of trailblazers committed to...
-
Financial Operations Specialist
4 days ago
Vancouver, Canada TEEMA Full timeJob Title: Financial Operations Specialist Job ID: 65138 Location: Vancouver, British Columbia Overview: Welcome to TEEMA Managed Services (TMS), where we’re redefining the future of healthcare IT. As an avant-garde startup based in the vibrant tech hub of Vancouver, we’re not just a team; we’re a collective of trailblazers committed to...
-
Financial Specialist
Found in: Talent CA C2 - 2 days ago
Vancouver, Canada The University of British Columbia Full timeJob SummaryThe Financial Specialist - Accounting is responsible for providing accounting and financial management support for multiple cost centers of Food Services within Student Housing and Community Services (SHCS) for the Vancouver and Okanagan campuses. The incumbent provides meaningful, timely and accurate information of the Food Services operations in...
-
Financial Specialist – Accounting
Found in: Talent CA C2 - 2 days ago
Vancouver, Canada The University of British Columbia Full timeJob SummaryThe Financial Specialist - Accounting is responsible for providing accounting and financial management support for multiple cost centers of Food Services within Student Housing and Community Services (SHCS) for the Vancouver and Okanagan campuses. The incumbent provides meaningful, timely and accurate information of the Food Services operations in...
-
Financial Specialist
4 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) Job Title Financial Specialist - Accounting Department Finance Support | UBC Food Services | Student Housing and Community Services Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date May 12, 2024 Note: Applications will be...
-
Financial Specialist
1 day ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) Job Title Financial Specialist - Accounting Department Finance Support | UBC Food Services | Student Housing and Community Services Compensation Range $4,460.00 - $4,686.00 CAD Monthly Posting End Date June 13, 2023 Note: Applications will be...
-
Financial Operations Specialist
Found in: Jooble CA O C2 - 6 days ago
Vancouver, BC, Canada TEEMA Full timeJob Title: Financial Operations Specialist Job ID: 65138 Location: Vancouver, British Columbia Overview: Welcome to TEEMA Managed Services (TMS), where we’re redefining the future of healthcare IT. As an avant-garde startup based in the vibrant tech hub of Vancouver, we’re not just a team; we’re a collective of trailblazers committed to...
-
Deal Specialist
7 days ago
Vancouver, Canada BMO Financial Group Full time595 Burrard Street Vancouver British Columbia,V7X 1L7 BMO is hiring a Deal Specialist to support the Real Estate Finance portfolio in Commercial Lending. This is an excellent hybrid opportunity based at our Vancouver location. Provides loan closing and portfolio monitoring support in a professional and timely manner. Facilitates the loan closing process,...
-
Financial planning specialist
Found in: Whatjobs CA C2 - 4 days ago
Vancouver, Canada Royal Bank Of Canada Full time*Job Summary* *Job Description* *What is the opportunity?* As an integral member of the RBC Family Office Services team, your role as a Financial Planning Specialist is to work with our advisors to deliver comprehensive, customized financial plans to High Net Worth (HNW) clients of RBC Wealth Management.As a valued partner, you will also assist with...
-
Client Care Specialist
6 days ago
Vancouver, Canada Western Veterinary Specialist & Emergency Centre Full time**Cats Only Animal Hospital** is currently welcoming a full-time **Client Care Specialist **to join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. In this role, you will help our clients and their pets feel welcomed and appreciated! -...
-
Human Resources Specialist
5 days ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** The First Nations Financial Management Board (FMB) is a national First Nation institution created by the _First Nations Fiscal Management Act _(FMA). The FMB supports First Nations in pursuing social and economic well-being by developing strong governance and financial management systems. Reporting to the FMS Support Services Senior...
-
Investment Specialist, Financial Planning
3 days ago
Vancouver, Canada BMO Financial Group Full time4402 Main Street Vancouver British Columbia,V5V 2M4 Provides financial and investment planning and advice to deliver a solution in the best interests of the customer. Determines client needs and provides solutions though the sales of managed products and services (e.g. mutual funds, retirement savings plans, and similar products). Provides other solutions...