Administrative Officer

3 weeks ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 13

**About Western**:
**About Us**:
Western University's BrainsCAN initiative received a substantial $66 million investment from the Canada First Research Excellence Fund (CFREF) - the largest research grant in the university's history - providing a significant boost to ongoing research in cognitive neuroscience and imaging at Western.

**Responsibilities**:
The Administrative Officer will ensure the efficient coordination of administrative operations for BrainsCAN. The role will provide guidance and support for a wide range of administrative, human resources, and financial functions and processes, and ensure they are carried out in compliance with all of Western's relevant administrative policies and procedures. The Administrative Officer will advise the Executive Director in the resolution of administrative issues, and monitor and manage physical and financial resources and supplies. The role will also provide project support, participate in relevant committees, and ensure the availability of necessary documentation, resources and information.

**Qualifications**:

- Education:
- University degree in Business Management/Administration
- Completion of or working towards Canadian Institute of Management Designation preferred

**Experience**:
- 3 years’ administrative experience supporting human resources and financial management in a complex research or academic office environment
- Experience managing and overseeing staff and projects, and working with PeopleSoft Financials, would be an asset

Knowledge, Skills & Abilities:
- Knowledge of general office procedures, financial budgeting and principles and Human Resources principles and practices
- Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
- Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
- Communication skills with an ability to complete detailed analytics and reports
- Ability to work in a manner that models best practices in confidentiality standards
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Detail-oriented with an ability to function and process information with high levels of accuracy
- Commitment to ongoing professional development with a desire to take on new challenges
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Ability to work in a fast-paced environment, meet tight deadlines and adapt to changing priorites
- Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) and PeopleSoft systems (HR, Financials, query)
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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