Office Assistant

4 weeks ago


Calgary, Canada White Spot Janitorial Services Ltd. Full time

_**WE’RE HIRING**_
- **If you are passionate, self-driven, and find yourself seeking a challenge with potential for growth then we want you on our team**_
- **APPLY TODAY**_

**JOB DESCRIPTION**

**Job Type: Full-Time**

**Working Hours & Schedule **:8:30AM - 5:00PM / Mon - Fri

**Salary**:$20.00 per hour

**START DATE**:Immediate

**RESPONSIBILITIES**:

- Welcoming visitors and directing them to the relevant office/personnel and and maintain visitor logs.
- Answer, screen, and forward incoming phone calls in a professional manner.
- Clean, organize and maintain reception and office common areas on a daily basis.
- Sort and distribute communications in a timely manner.
- Monitor office supplies and handle shortages.
- Update calendars, schedule meetings, and prepare meeting minutes.
- Does janitorial inventory and order supplies.
- Performing bookkeeping tasks such as invoicing and monitoring accounts receivables.
- Keep updated records of office expenses and costs.
- Creating, maintaining, and entering information into databases.
- Perform other clerical duties such as filing, photocopying, faxing, etc.;
- Assisting other departments with a variety of administrative tasks.
- Performing other relevant duties when needed.

**Requirements**:

- Proven work experience as an Office Assistant / Receptionist/ Front Office Representative role.
- Solid written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel and Outlook).
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance
- Comfortable handling confidential information.
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school diploma, additional certification in Office Management is a plus

**Job Types**: Full-time, Permanent

**Salary**: $20.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift

Application question(s):

- How many years of customer service or admnistrative experience do you have?
- Which quadrant of Calgary do you live in? Please specify
- Do you drive?

Work Location: In person

Application deadline: 2024-02-25
Expected start date: 2024-03-01


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