Accounts Payable Coordinator

7 months ago

Ancaster, Canada Archmill House Full time

**ARCHMILL HOUSE**.** is a leading custom manufacturer of high-end architectural millwork and premium store fixtures serving commercial, institutional, and retail markets. We have worked tirelessly to build a reputation as the most respected and trusted millwork companies in Canada, possessing the experience and resources to meet any challenge. Our primary focus is on market segments where quality custom architectural millwork matters.

**MISSION**: Our commitment is to provide quality architectural products on time & on budget to the environments of our clients, where our personnel are challenged & inspired to reach their full potential & make a difference.

**VISION**: To be #1 in architectural interiors for multi-location enterprises.

**VALUES: Commitment | Integrity | Agility | Collaboration**

**Job Summary**:

- **Invoice Processing**: Manage the full cycle of accounts payable activities, including receiving, reviewing, coding, and processing invoices for payment.
- **Vendor Management**: Maintain relationships with vendors and suppliers, ensuring timely resolution of any payment discrepancies or issues. Liaise with the supply chain to support favourable payment terms.
- **Payment Processing**: Prepare and process weekly, bi-weekly, or monthly payments via checks, or electronic payments, in accordance with company policies and procedures.
- **Expense Reports**: Review and process employee expense reports, ensuring compliance with company expense policies and timely reimbursement.
- **Account Reconciliation**: Reconcile vendor statements and accounts payable sub-ledger to ensure accuracy and completeness of payments.
- **Record Keeping**: Maintain accurate and up-to-date accounts payable records and documentation, including invoices, purchase orders, payment confirmations, and vendor contracts.
- **Reporting**: Generate accounts payable reports and analysis as needed, providing insights into vendor spending, payment trends, and aging analysis.
- **Compliance**: Ensure compliance with company policies, as well as local, state, and federal regulations related to accounts payable processes and tax reporting.
- **Accounts Receivable Support**:

- Support Accounting Analyst with follow-up on overdue accounts receivable and managing collections efforts.
- Assist with analyzing aging reports and taking appropriate actions to minimize bad debt.
- Collaborate with internal teams to address customer inquiries and issues.
- Assist with the cash forecasting process, providing relevant reports as required.
- Support with other financial tasks or projects as required.

**YOUR SKILLS & EXPERIENCE**:

- Degree in Accounting, Finance, or related field preferred.
- Minimum of 2-3 years of experience in accounts payable or related finance role.
- Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
- Strong attention to detail and accuracy in data entry and record keeping.
- Excellent communication skills, both written and verbal.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Familiarity with ERP systems.

**CHARACTERISTICS TO SUCCEED**:
At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).
- **Humble**- Who shares the credit and success with team members
- **Hungry**- Who is always looking for more responsibilities and learnings
- **Smart**- Who is emotionally intelligent and has good judgement

**WHAT WE OFFER**: We offer competitive salary and benefits. This is an exciting time for us as our team continues to grow. Working with us makes you part of a work environment committed to our clients, employees and communities - a place where you can excel.

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