Accounts Receivable Collection Specialist

4 months ago

Ancaster, Canada Archmill House Full time

**_Please note this is a 6-month contract position.**_**

**ARCHMILL HOUSE** is a leading custom manufacturer of high-end architectural millwork and premium store fixtures serving commercial, institutional and retail markets. Archmill has worked tirelessly to build a reputation as the most respected and trusted millwork company in Canada, possessing the experience and resources to meet any challenge. Our primary focus is on market segments where quality custom architectural millwork matters.

**MISSION**: Our commitment is to provide quality architectural products on time & on a budget to the environments of our clients, where our personnel are challenged & inspired to reach their full potential & make a difference.

**VISION**: To be #1 in architectural interiors for multi-location enterprises.

**VALUES: COMMITMENT | INTEGRITY | AGILITY | COLLABORATION**

The **Accounts Receivable Collection Specialist **will contribute to the efficient and effective workings of the finance department by executing daily tasks with a strong attention to detail. This role will utilize strong accounting knowledge, time management skills and effective problem-solving to ensure success. Archmill House will provide every opportunity to learn, grow and stretch to the highest level of your ability and potential.

**YOUR RESPONSIBILITIES**:

- Accounts Receivable, including processing payments, producing statement of accounts, collections on overdue accounts, preparing statutory declarations and account reconciliation when required.
- Invoicing customers as per the required schedule, weekly, monthly, etc.
- Process monthly progress billings for architectural millwork jobs.
- Tracking work orders on progress billing spreadsheets.
- Call customers to ensure payments are received on time and follow up on any outstanding invoices including sending out monthly statements.
- Track and record holdbacks received.
- Coordinate bi-weekly AR meetings.
- Banking, processing bank deposits, cash flow projections, and all associated finance entries.
- Customer account maintenance.
- Assisting with monthly and year end tasks.
- Assist with special projects as required.
- Protect the company's value by keeping information confidential.

**Accounts Payable Support**:

- Maintain relationships with vendors and suppliers, ensuring timely resolution of any payment discrepancies or issues. Liaise with supply chain so support favourable payment terms.
- Generate accounts payable reports and analysis as needed, providing insights into vendor spending, payment trends, and aging analysis.
- Liaise with the Archmill team and the offshore accounts payable team as needed.

**YOUR SKILLS & EXPERIENCE**:

- 2 - 5 years of experience preferred.
- Self-starter, organized, attention to detail, deadline-oriented, hands-on.
- Ability to work in a fast-paced team environment.
- Construction experience is an asset.
- Worked with Accounting systems in the past - QuickBooks Enterprise a plus.
- Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
- MS Office experience required.
- Excellent verbal and written communication skills.

**EDUCATION & TRAINING**
- Bachelor’s degree in accounting, finance, or related field

**CHARACTERISTICS TO SUCCEED**:
At Archmill, we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).
- Humble - Who shares the credit and success with team members.
- Hungry - Who is always looking for more responsibilities and learnings.
- Smart - Who is emotionally intelligent and has good judgement.

**WHAT WE OFFER**: We offer competitive compensation packages. This is an exciting time for us as our team continues to grow. Working with us makes you part of a work environment committed to our clients, employees and communities - a place where you can excel.

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