Accounting Specialist

1 month ago

Toronto, Canada InterContinental Hotels Group Full time

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel. Processes Payroll on a bi-weekly basis ensuring accuracy and timeliness of payment. Duties performed are with supervision from higher-level accountants.

**_DUTIES AND RESPONSIBILITIES_**
- Prepare daily bank deposits in line with issued operating procedures and ensure all necessary processes are verified by a witness when required.
- Provide daily cash and change requirements for the hotel. Maintain and disperse cash from house fund safe, account for all disbursements from funds, and perform daily house float count.
- Exchange foreign currency off property at designated bank. Deliver checks off property to nearby government agencies.
- Issue floats to other cashiers as needed, and maintain a documented inventory of all cashier floats. Collect and count all cashier’s envelopes daily, and research any cash variances. Conduct monthly audits of all cashier floats. Notify management of any issues or problems.
- Prepare reports such as the Petty Cash Report, Over and Short Report (on other cashiers), General Cashier Report, Cash Management Report, and/or other reports as needed.
- Should the hotel implement an automated cash solution, maintaining the machine and ensuring the cash balances per the machine are reconciled
- Prepare and transmit payroll entries within established timeframes. Download and edit information from timekeeping system. Audit and post entries into payroll system, including gratuities. Ensure that correct payments are made, taxes are withheld, overtime is correctly charged and paid, and that payroll is processed and executed according to all provincial, federal and local laws, rules and regulations.
- Prepare reports for hotel management, including headcount and production reports, overtime reports, costing reports, etc. as needed or requested.
- Troubleshoot payroll problems/issues for employees as requested. Coordinate resolution with IHG Corporate office or payroll vendor as appropriate.
- Prepare advance cash payment requests as needed or required.
- Enter and/or post employee information, including benefit deductions, garnishments, child support payments, direct deposit information, etc. into payroll and/or timekeeping system in a timely manner.
- Maintain orderly filing systems for all payroll supportive documentation and payroll reports. Maintain confidentiality of payroll information regarding past and present employees, and adequately safeguard payroll files.
- Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
- Prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals
- Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

InterContinental Toronto Centre is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodations throughout the recruitment and selection process for any qualified applicants under the respective provincial human rights codes. Please advise the Recruiter to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.

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