Accounts Payable Specialist

3 weeks ago

Toronto, Canada Resource Label Group, Inc Full time

Overview:
**Posting Date**:January 6, 2023

**Closing Date**: February 6, 2023

**Vacancy Type**: Full-Time, Permanent

**Division**:Accounting

**Location**: Scarborough, ON

At Resource Label Group, we are a full-service manufacturer of custom label design and printing for a wide range of industries. With full-scale capabilities coast-to-coast and 23 locations across North America, we are dedicated to delivering cutting-edge label printing with a national reach and local touch.

As Resource Label Group continues to grow, we are always looking for talented individuals to join our team Every person in our company contributes to our success. We offer an employee-centric, collaborative culture that is technology-driven and focused on delivering valuable, creative solutions. Our core values embody the way we interact with each other just as it influences the way we interact with clients.

We are currently recruiting for an experienced Accounts Payable Specialist to join our Toronto team

**Purpose**

The Accounts Payable Specialist will optimize operational efficiency in the accounting department by using information systems to accurately process Vendor Invoices and Vendor Payments

**Nature & Scope**

Reporting to the Controller, the Accounts Payable Specialist is a full-time position responsible for accurately processing invoices by ensuring that goods and services ordered have been received, approved by appropriate manager, and correctly coded. This position should be able to troubleshoot problems and consult with appropriate personnel in other departments to obtain quick resolutions. The Accounts Payable Specialist must be able to communicate clearly and professionally with a friendly and helpful attitude.

**Major Responsibilities**

**Process Vendor Invoice**
- Work with Purchasing department to ensure vendor master records are set-up completely and accurately.
- Match PO with Receiving Documents and Vendor Invoices.
- Trouble shoot errors or omissions found that could not be resolved and enlist the help of the Controller if required.
- Enter direct invoices and PO confirmations into Radius & Open Accounts; audit post codes and GL account distribution to ensure complete and accurate recording of expenditures and related taxes in the GL; prevent duplicate invoicing from being entered into the system.
- Scan and upload all invoices to SharePoint.
- Reconcile and code employee expense report to ensure accuracy, checking for appropriate approval and that proper backup is attached and proper expense form is used.
- Prepare weekly suggested payment list for review by Controller and approval by CFO.
- Reconcile vendor statements to A/P ledgers and respond to vendor inquiries for payment and/ or account status in a professional manner.
- Perform month-end audits of open Purchase Orders and Goods Received reports.
- Assist with reconciling A/P sub ledger to GL interface.
- Audit invoices not paid weekly to ensure they balance to the Aged Trial Balance when preparing payment run.
- Ensure timely, accurate and complete closing of sub-ledger at month-end by noon of the first working day of the following month.
- Follow up with QA Manager and other purchasers with approval authority regarding vendor credits.
- Handle vendor enquires by researching and resolving the issues. Provide timely feedback to vendor to avoid account suspension.
- Maintenance of spreadsheet analyzing Electricity, Gas & Water expenses.
- Daily filing of registers, listings, & all other A/P reports.

**Other Duties**:

- Year End & Special Projects.
- Additional duties as required.

Qualifications:
**Skills & Effort**
- Perform basic math skills, reconcile, and calculate problems.
- Excellent verbal and written communication skills.
- Accuracy, detail-oriented and deadline driven.
- Able to maintain a steadfast manner, concentrate and multi-task in a high-pressure environment, manage competing demands and priorities.
- Proficient and accurate data entry skills.
- Ability to maintain confidentiality.

**Education and Experience**
- Post-secondary diploma in Accounting or Business from a recognized Canadian college or comparable work experience.
- Minimum three years of work experience actively using MS Office skills, Word and Excel at an intermediate/advanced level.

**_ Why work with us? Take a look at all we have to offer_**
- Paid Time Off and Paid Holidays
- Comprehensive and Competitive Medical, Dental and Vision coverage
- Long-Term Disability Insurance and Life Insurance
- We pride ourselves in investing in our employees by offering onsite training and the ability to have unlimited growth potential within our organization
- We believe in rewarding our employees with performance-based salary increases

**_
Next Steps:_**
- We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. _
- Resource Label Group is committed to supporting workplace diversity and inclusivity alongsid

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