HR Coordinator

5 months ago

Vancouver, Canada Nch’ḵaỷ Development Corporation Full time

Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation - Skwxwú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.

Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation.

**JOINING OUR TEAM**

The HR Coordinator is a **Permanent Full-Time** position based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation. You will be working with a supportive team. You will have the opportunity for continuous learning, development, and growth within your job and career.

We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, Squamish Nation values - Úxwumixw (Community), Sté lmexw (Collective), Nexwníw (Pride), Wená xws (Empowerment, Respecting Others), Siyám̓ in (Leadership, Everyone has a role to play), Snew̓ íyelh (Culture, Tradition, Resilience, Foundation, Teachings, Knowledge).

**In return, we offer**:

- Opportunities for career growth and development,
- Friendly and supportive work environment and an ambitious team,
- Flexible work schedule (hybrid),
- Extended dental and health care benefits,
- Employee and Family Assistance Program,
- Pension Plan and Supplementary Savings Plan,
- Life Insurance,
- Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.

**Scope of the Position**

Reporting to the HR Manager, the Human Resources Coordinator is a key role that provides administrative support to various HR functions, projects, and initiatives, including benefits administration, training and development, and recruitment. The HR coordinator will assist Nch’ḵaỷ Team Members with a broad range of HR-related inquiries, create and maintain HR documents, and liaise with other divisions as required.

**A. Duties, Responsibilities, Authority, and Accountabilities**

**a) Team Member Support**
- Assist Team Members with HR inquiries by providing timely, accurate information or by directing them to the appropriate HR Team Member.
- Assist with HR transaction requests, including employee changes and employment verification letters.

**b) HR Documentation**
- Maintain accurate and up-to-date employee records, ensuring compliance with Nch’ḵaỷ policies and legal requirements.
- Assist in the preparation and maintenance of HR documentation including forms, letters, contracts, and procedures.
- Perform data entry tasks to update employee information and maintain HR databases accurately.

**c) Recruitment Support**
- Coordinate interview schedules and prepare interview packages.
- Assist in the preparation of employment offers and coordination of the onboarding process for new hires.
- Update the monthly Org Chart.

**d) Training and Development**
- Assist with coordination of training sessions and workshops for employees.
- Track and monitor employee training progress and compliance.
- Process approved training authorization forms.

**e) Event Coordination**
- Assist in the planning and organizing of Nch’ḵaỷ events, team-building activities, and employee engagement initiatives.

**B. Other**
- Contribute to the development and maintenance of a positive workplace culture.
- Stay informed about HR trends and best practices to contribute to continuous improvement.
- Perform other duties as required.
- Adheres to and promotes Nch’ḵaỷ’s six Guiding Principles (Leadership, Trust, Respect, Wisdom, Competence, and Passion).

**C. Reporting Responsibilities and Authorities from Supervisor**
- Reports to the Manager, Human Resources

D. **Knowledge, Skills, and Experience**
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Proven experience as an HR Coordinator or in a similar HR role.
- Knowledge of HR functions, policies, procedures, and best practices.
- Strong organizational and multitasking abilities to meet competing deadlines.
- Excellent communication and interpersonal skills.
- Proven ability to provide an exceptional customer service experience.
- Proficient in MS Office; experience with HR Information Systems (HRIS) is an asset.
- Ability to maintain confidentiality and handle sensitive information.
- Experience working with First Nations is an asset.

**E. Special Requirements**
- Sign Nch’ḵaỷ Confidentiality Agreement;
- Willing to work additional hours as required;
- Willing to travel as required

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