Administrative Coordinator

3 months ago

Regina, Canada Day & Ross Full time

**At Day & Ross, you’ll go far.**

**Future Opportunities for Administrative Coordinator**
Full-time/Part-time
Regina, SK

The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

**How You’ll Help**
- Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
- Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies.
- Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees
- Schedule driver appointments.
- Input pick up BOL’s and update POD’s.
- Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
- Agent Freight: Tracking and updating system information on shipments for agent delivery.
- Reports: POD reports - following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
- Call customers regarding appointment change, status, issues regarding appointment.
- Log customer interaction consistently and accurately in AS400.
- Redirect documents intra
- and inter-terminal as well as to customers as needed
- Attend meetings, take notes, and follow up on decisions within area of responsibility
- Order office supplies and maintain inventory for the terminal
- Create manifests, verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete
- Prepare manifests for trucks crossing from Canada to US border and vice versa
- Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures
- Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
- Gather, enter, and update data to maintain software database on daily basis as appropriate, establishes and maintain files and records
- Ensure that correct information about missed pickups and deliveries is rescheduled
- Mentor and train office staff in procedures and in use of current software
- Assist with data entry
- Dispatch some night runs/shifts, and extend vacation coverage for dispatch
- Other related duties as may be required

**Your Skills & Experience**:

- Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
- Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial
- Computer literate in Excel and Word
- Equipment knowledge is an asset
- Strong problem solving skills with the ability to implement proactive solutions to support operational demands and efficiencies
- Results focused
- Exceptional interpersonal and leadership skills to manage demands and resolve issues with drivers, coworkers, etc.
- Must have a strong sense of urgency
- Good communication skills
- Must be able to work under a flexible work schedule
- Must be a hands on operator, trainer, coach and mentor
- Must be able to build and maintain relationships
- Must be a self starter
- English required; other languages an asset but not required

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 employees, drivers, and owner operators in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL/Truckload, Residential, Dedicated Fleet Solutions, and Logistics.

We believe our people are our greatest strength - and we treat them like family. For over a decade, we’ve been recognized as one of Canada’s Best Managed Companies, and we’ve been named a Top Company for Women to Work for in Transportation since 2018. Our industry recognition is a testament to the family values we share with our parent company, McCain Foods Limited.
- As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Ability to commute/relocate:

- Regina, SK: reliably comm

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