Administrative Assistant

3 weeks ago


Richmond, Canada Maynards Fine Art & Antiques Full time

**Job description**

**Organization description**

Maynards has been handling fine art, antiques, and rare finds of all kinds for more than 100 years. Our mission is to engage both emerging and established collectors, making artworks of diverse background, style, and price point accessible through both on-site and online venues.

Founded in 1902, in Victoria, British Columbia, Canada, Maynards is a traditional fine art and antiques auction house that has sold many of the great estates of the province. We relocated the company headquarters to Vancouver in 1956, and over the course of the next half-century established permanent offices around the globe.

**WEBSITE**

This position is full-time, with possible weekends during auctions, setup days, and previews. Extensive training will be provided.

**Responsibilities**:

- Providing administrative support to ensure efficient office operations.
- Maintaining physical and digital filing systems.
- Welcoming and directing customers.
- Answering phone in a courteous, professional manner.
- Typing and preparing documents, including appraisals and consignments.
- Proofreading consignments and auction catalogues.
- Taking payments in person or via telephone.
- Mailing out cheques and other correspondence.
- Filing documents and office correspondence.
- Assisting in preparing newsletters and other marketing material.
- Operating office equipment, including printers and copiers.
- Presenting a positive and professional image for the organization.

**Administrative Skills**
- Proficient in standard office platforms, such as Microsoft Office packages.
- Data management and entry skills, including the ability to maintain and improve filing systems.
- Ability to type 55-60 wpm.
- Written communication skills.
- Time management, multitasking, and flexibility.
- Organizational skills.
- Accuracy and attention to detail.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving.
- Ability to work well independently and in collaboration with others

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Ability to Commute:

- Richmond, BC V6X 2A9 (required)

Work Location: In person



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