Administrative Assistant

3 months ago

Richmond, Canada Boston Pizza International, Inc. Full time

Reporting to the Office Manager and a dotted line reporting to the Senior Manager, Human Resources & Administration, the administrative assistant will be responsible for providing a high level of initiative, integrity, reliability, confidentiality and professionalism. A wide degree of creativity, responsiveness, a sense of urgency and personal organization is required.

**Responsibilities by Function**

***
**_Administration _**
- Relief reception duties for coffee breaks, lunch breaks, and receptionist absences.
- Managing the beverage inventory including ordering and stocking the staff fridge.
- Assisting with daily upkeep of kitchen inventories and weekly coffee machine cleaning.
- Ensuring copiers are stocked with paper and copy room maintains an adequate supply of office supplies.
- Scouting meeting rooms throughout the day to ensure tidiness and readiness for upcoming meetings. Assisting with event set ups.
- Providing backup to the Office Manager with the credit card and travel programs.
- Upload documents to ECM for Administration & Human Resources departments
- Assisting with ad hoc projects.

**_ _**_Human Resources _**
- Provide support to the Human Resources team in respect to all aspects of Human Resources as required.

**_ _**_Other Functions _**
- General office duties as assigned.

**Qualifications**
- Minimum three (3) years’ experience in a similar capacity.
- Bachelor’s Degree or Diploma in related discipline or equivalent combination of other education.

**Knowledge, Skills and Abilities**
- Intermediate to advanced MS Office skills (Outlook, Word, Excel and PowerPoint).
- Self-directed individual working in a decentralized environment.
- Ability to maintain a high level of professionalism and confidentiality.
- Desire to be involved in all aspects of Human Resources function.
- Able to work on different initiatives with mínimal supervision.
- Able to independently prioritize responsibilities while maintaining a high degree of accuracy.
- Must be skilled in clear oral and written communication.

This position will serve as great transition from a recent university graduate to junior level for a young professional looking to grow in the Human Resources field.

***Compensation and benefits package is commensurate with experience.

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