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HR and Office Administrator

4 months ago

Mississauga, Canada Our Place Peel Full time

**Organization Overview**

Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Our Place Peel’s mission is to empower youth through prevention, intervention and support in accessing safe and sustainable housing. Their vision is for all youth to have a place to call home.
**What We Can Offer You**:

- Paid Time off
- Casual Dress
- On-site parking
- Training and education allowance
- 100% employer-paid benefits
- Wellness program
- Employee and Family Assistance program
- Opportunities for Growth

**Position Profile**
- Reporting to the Manager, People & Culture and Chief Executive Officer (CEO) and serving as a member of the Management Team, this position's primary responsibility is to manage all administrative duties, in addition to supporting the Human Resource functions within the organization.
**Role Overview**

**Responsibilities**:
Human Resources & Payroll Administration:

- Coordinate and support some facets of Human Resources including but not limited to recruitment, benefits administration and payroll.
- Support with the recruitment process, as part of the overall recruitment strategy.
- Maintain employment records and documentation for all employees, students and volunteers and ensure compliance.
- Update and maintain information and generate reports as required using HRIS.

Executive Administrative Support:

- Provide clerical/administrative support to the CEO, Management Team, and Board of Directors.
- Prepare draft agendas and minutes and finalize arrangements for board meetings.
- Coordinate the agency’s annual general meeting, public meetings and agency-wide fundraising and awareness.
- Prepare, update, and maintain all manuals, documents and policies.
- Prepare presentations and communications as required.

Organizational Effectiveness:

- Monitor, manage and improve the efficiency of support services such as IT and HR contracts.
- Oversee and manage office orders for programs.
- Support communications and social media strategy for OPP (i.e., website, Twitter, Instagram, Facebook, etc.).
- Develop and maintain internal communication tools and procedures.
- Manages donation processing.
- Prepare reports, agency memos, presentations and all other documents as required.
- Prepare, update and maintain manuals, documents and policies as required.
- Maintaining archival and administrative files.

**Qualifications**:

- Diploma in Social Services or equivalent combination of education and/or experience.
- Post-secondary education with focus on Human Resources Management.
- Minimum five (5) years of experience in a Human Resources role.
- Extensive labour relations experience combined with exposure to negotiations and managing grievances.
- Not-for-profit, government-funded agency experience is a strong asset.
- Philosophy of fairness, equity, and accountability in your approach to human resources.
- Must have a continuous focus on client issues and service quality; be an advocate for clients and families.
- Strong understanding and knowledge of all Federal and Provincial Employments Standards, Occupational Health & Safety, Human Rights, etc.
- Previous experience as an advisor to senior management on all employee related issues.
- Satisfactory Vulnerable Sector Police Check that meets the standards of Our Place Peel.

**How to Apply**:
Our Place Peel is an equal-opportunity employer. Accommodations for disabilities will be provided to support participation in all aspects of the recruitment process upon request. We are dedicated to providing an atmosphere free from barriers in order to promote equity, inclusivity and diversity. We celebrate and welcome the diversity of all employees
**_DISCLAIMER_**:

- This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job._