Program Assistant

3 weeks ago

Ottawa, Canada Canadian Blood Services Full time

**Job category**: Administrative
**Job posting ID**: 4810

**Employment status**:Temporary full-time
**Position's anticipated end date**:2024-01-05

**Classification**:ASO/IT A
**Salary/Rate of pay**:$45,000 to $51,500

**Application deadline**: 2023-08-04

**Together, we can make all the difference in the lives of others.**

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.
- We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play._

**About the role**
Canadian Blood Services is looking for a **Temporary full-time** **Program Assistant** to join our dynamic **Strategic Facilities Management & Business Integration **team.

The Strategic Facilities Management & Business Integration team is responsible for supporting Canadian Blood Services by managing our facility infrastructure aligning capacity and resources to optimize value in infrastructure investments, while providing a balanced approach to managing service quality, performance, and risk. Integration is balanced with effectiveness and accountability in providing facility infrastructure management and property services, to support our workload, stakeholders, and programs.

In this role, you will provide general administrative and customer service support and to excel in one or more required specialized areas such as: technology system knowledge, maintaining access privileges and data entry, knowledge management, dashboards, reports, and analytics and maintaining project documentation.

**Formula for success**
- Drawing on your organizational and interpersonal skills, you will provide administrative and customer service support for the SFM&BI department and stakeholders.
- As required, you will participate in and provide project and program support, create reports, dashboards, presentations, meeting documentation, respond to inquiries and concerns in accordance with established scripts, procedures, and processes.
- Focusing on your analytical skills, you will review documentation including but not limited to records, data, forms, policies, and departmental manuals.
- Utilizing your attention to detail, you will maintain documents, records, and data in a controlled manner to ensure accessibility to information using established knowledge management principles.
- Drawing on your time management skills, you will complete payroll tasks including but not limited to entering schedule / time sheet exceptions into SAP and conducting peer review.
- Leveraging on your training and experience, you will provide procurement support by initiating requisition and purchase order requests.

**Desired education and skills**
- Completion of post-secondary administrative training from an accredited community college or academic institution.
- You will have a minimum of three years related experience including knowledge of good record keeping practices.
- Preferably, you will have previous experience/exposure working within an IS0 9000 or GMP environment.
- You will be able to work effectively in a national virtual team environment and have the maturity to work with mínimal supervision.
- Proficiency in the use of personal computers within a Windows operating system using Microsoft Word, Excel, and Outlook software.
- Preferably you will have experience with Teams, SharePoint, Viva Goals, SAP, Documentum, Forms and Power BI.
- You will need a demonstrated commitment to customer service.
- You will possess strong oral and written communication skills in English.

**What we offer you**
- Payment in lieu of vacation
- Payment in lieu of benefits
- Defined benefit pension plan
- Employee discounts, wellness program, professional resources

**What you can expect**
- You will work Monday to Friday, 37.5 hours per week/7.5 hours per day.
- You may be required to travel to any of our sites, for team building meetings at least yearly when required.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.**If this role resonates with you, we encourage you to apply This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.**

We thank all applicants

  • Recreation Program Assistant

    5 days ago

    Ottawa, Canada Harmer House Outreach Adult Day Program Full time

    Working within a client-centered model, the Program Assistant is responsible for meeting the needs a group of clients with cognitive impairment, including dementia, by creating and implementing engaging programs - Create programs that are both creative and engaging for all levels of cognition and physical abilities - Program Assistants are required to...

  • Bookkeeper/administrative Assistant

    4 weeks ago

    Ottawa, Canada Members Assistance Program Full time

    _**Who We Are**:_ Established in 1996, the Building Trades Members Assistance Program is a non-profit organization that provides mental health counselling to unionized tradespeople in the construction industry and their families. We pride ourselves in using a human-first approach in the provision of our services; we are responsive and compassionate in all...

  • Program Assistant

    5 days ago

    Ottawa, Canada International Federation of Biosafety Associations Full time

    We are seeking a part-time Program Assistant to primarily assist the IFBA’s Administrative Manager in the implementation of the IFBA’s professional certification program and actively engage with our worldwide network of certified biosafety professionals. This position is also responsible for providing support to the IFBA’s Program Officer in the...

  • Explore Program Assistant

    5 days ago

    Ottawa, Canada Centre linguistique du Cégep de Jonquière Full time

    **JOB TITLE: Immersion program assistant** **JOB OVERVIEW** The Centre Linguistique del Cégep de Jonquière is excited to host its annual Explore Ottawa program this summer. Explore Ottawa is an intensive, three-week-long English language program for youth aged 13-15 from Quebec. In 2023 we are running two sessions, **Session A from July 2 to July 21 and...

  • Explore Program Assistant

    5 days ago

    Ottawa, Canada Centre linguistique du Cégep de Jonquière Full time

    **JOB TITLE: Immersion program assistant** **JOB OVERVIEW** The Centre Linguistique del Cégep de Jonquière is excited to host its annual Explore Ottawa program this summer. Explore Ottawa is an intensive, three-week-long English language program for youth aged 13-15 from Quebec. In 2023 we are running two sessions, **Session A from July 2 to July 21 and...

  • Summer Program Assistant, Community Outreach Program

    4 weeks ago

    Ottawa, Canada Global Child Care Services Full time

    Experience working with Children age 0-6 preferred. Valid Standard First Aid and CPR; negaive criminal records check for the vulnerable sector; up-to-date immunizations, including for COVID-19 (incl. booster shot). Bilingualism and usse of care are assets. This position is funded by the federal Summer Canada Jobs Program and as such, all applicants must be...

  • Program Assistant

    4 weeks ago

    Ottawa, Canada Somerset West Community Health Centre Full time

    **JOB POSTING** **Position Title**:Program Assistant - Children and Youth **Classification**:Anomalies **Hourly Rate**:$17.62 **Reporting to**:Manager of Children and Youth Services **Type**:Part Time, term contract (15-17.5 hours per week, 3:00-6:00 p.m. or 2:45-6:15 p.m. Monday through Friday, Sept. 5, 2023 - June 29, 2024) **Benefits**: 4% in lieu...

  • Hoarding Assistance Program Coordinator

    4 weeks ago

    Ottawa, Canada Options Byown Non-Profit Housing Full time

    **Title**:Hoarding Assistance Team Program Coordinator **Category**: Non-Unionized, Full-time, term contract to March 31, 2024 **Supervisor**:Manager of Community & Partnership Development **Position Summary** The Hoarding Assistance Team (HAT) Program Coordinator will be overseeing the HAT program within Options Bytown buildings and other supportive and...

  • Online Programs Assistant

    4 weeks ago

    Ottawa, Canada CPF Full time

    **About the opportunity**: The **Online Programs Assistant** will work closely with the Virtual Program Coordinator and the Network Coordinator, Membership and Donor Relations providing administrative support and monitoring tutoring sessions on Zoom or Skype. You will also provide support to Branch offices across Canada, and work directly with CPF volunteers...

  • Headstart Program Worker Assistant

    1 week ago

    Ottawa, Ontario, Canada Somerset West CHC Full time

    Position Title: HeadStart Program Worker Assistant Hourly Rate: $16.55 Department: Family, Community Health, and Harm Reduction Reporting to: Manager of Children and Youth Services Type: Term Contract (35 hours per week July 2 - August 30, 2024) We are closed July 29- Aug. 2, no work. Benefits: 4% in lieu of vacation Submit to: by 9 a.m. on May 13,...

  • Headstart Program Worker Assistant

    2 weeks ago

    Ottawa, Canada Somerset West CHC Full time

    Position Title: HeadStart Program Worker Assistant Hourly Rate: $16.55 Department: Family, Community Health, and Harm Reduction Reporting to: Manager of Children and Youth Services Type: Term Contract (35 hours per week July 2 - August 30, 2024) We are closed July 29- Aug. 2, no work. Benefits: 4% in lieu of vacation Submit to: cthompso@swchc.on.ca...

  • Humanitarian Program Assistant

    7 days ago

    Ottawa, Canada Oxfam Canada Full time

    **Internal/External Posting Notice** **Title**: Humanitarian Program Assistant **Department**: International Programs **Status**: Full-time, 2-year term, unionized **Location**: Ottawa, ON (remote available) **Immediate Supervisor**: Manager, Humanitarian Unit **Salary**: $51,636 - $67,950 **Level**: Band 1 **Application Deadline**: March 3,...

  • Adult Day Program Assistant

    7 days ago

    Ottawa, Canada The Good Companions Full time

    **EMPLOYMENT OPPORTUNITY** **Job Information** **Job Title** Adult Day Program Assistant (Part-time, 3 days per week, 28 hours) **Department **Day Centre **Location** The Good Companions Senior’s Centre, 670 Albert Street. **Reports to ** Day Centre Director **Type of Position **part Time **Term **Permanent **Estimated Start Date **Tuesday, January...

  • Housekeeper/assistant Cook Summer Program

    5 days ago

    Ottawa, Canada ANDREW FLECK CHILDREN'S SERVICES Full time

    **Casual - Full-time - Non-unionized** - Are you between the ages of 15 and 30? Are you looking to gain experience working in the child care sector? Andrew Fleck Children’s Services (AFCS) is looking to hire Housekeeper/Assistant Cook Summer Program Assistants to work at our Group Child Care Centres! As Summer Program Assistants, you will maintain a...

  • Colonel By Full-time Program Assistant

    6 days ago

    Ottawa, Canada ANDREW FLECK CHILDREN'S SERVICES Full time

    Casual - Full-Time - Non-Unionized Andrew Fleck Children’s Services is looking to hire a Program Assistant. In this role you will assist the teaching team in supporting a child(ren) with special needs who is/are attending a licensed child care program. It is intended to enhance the child/staff ratio. The PA is an additional support to the...

  • Anaesthesia Assistant

    4 weeks ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **QCH Home** *** **About QCH** *** **Life at QCH** - Located in fast-growing west Ottawa, Queensway Carleton Hospital (QCH) cares for nearly 500,000 each year. With 280 beds, QCH is the secondary referral centre for the Ottawa Valley and offers diverse programs and services such as Emergency, Childbirth, Geriatrics, Mental...

  • Accelerated Anaesthesia Assistant Program

    4 weeks ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **QCH Home** *** **About QCH** *** **Life at QCH** - Located in fast-growing west Ottawa, Queensway Carleton Hospital (QCH) cares for nearly 500,000 each year. With 280 beds, QCH is the secondary referral centre for the Ottawa Valley and offers diverse programs and services such as Emergency, Childbirth, Geriatrics, Mental...

  • Respite House/perley Day Program Assistant

    4 weeks ago

    Ottawa, Canada Carefor Health & Community Services Full time

    Working as part of a team, the Respite House Assistant is responsible for facilitating the client’s stay at the Respite House or Perley Day Program by promoting and supporting their abilities/strengths. The Respite Assistant will manage the client’s physical, social, emotional and spiritual care in keeping with the mission, goals, and objectives of the...

  • Bilingual Ece Summer Program Assistants- Canada

    4 weeks ago

    Ottawa, Canada ANDREW FLECK CHILDREN'S SERVICES Full time

    **Casual - Full-time - Non-unionized** Are you between the ages of 18 and 30? Are you looking to gain experience working in the child care sector? Andrew Fleck Children’s Services (AFCS) is looking to hire Bilingual ECE Summer Program Assistants to work in our Tunney’s Child Care Program! As a Bilingual Summer Program Assistant, you will be supporting...

  • Admin Assistant

    7 days ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Administrative Assistant**DEPARTMENT**: - Regional Endoscopy Program / Central Intake Clinic**CONDITIONS**: - Full-time**HOURS**: - Approximately 75.0 Bi-weekly Hours**SHIFTS**: - Days 7.5 Hours per shift - **WAGE RANGE**: - Scale Minimum Maximum NONU $26.41/hr $31.66/hr**RESPONSIBILITIES**: - Provide...