Humanitarian Program Assistant

3 weeks ago

Ottawa, Canada Oxfam Canada Full time

**Internal/External Posting Notice**

**Title**: Humanitarian Program Assistant

**Department**: International Programs

**Status**: Full-time, 2-year term, unionized

**Location**: Ottawa, ON (remote available)

**Immediate Supervisor**: Manager, Humanitarian Unit

**Salary**: $51,636 - $67,950

**Level**: Band 1

**Application Deadline**: March 3, 2023**

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program. Our comprehensive employee benefits package includes robust health, dental and wellness benefits, flexible working conditions and generous vacation and other leave provisions. We also offer the opportunity to be a part of our global movement for change If you are passionate about tackling poverty, inequality and injustice around the world, believe in advocating for women’s rights and ending patriarchy, and share our values of Empowerment, Solidarity, Inclusiveness, Accountability, and Courage - we want you on our team

**S**COPE OF POSITION**:
**MAJOR RESPONSIBILITIES**: (This is not an exhaustive list of duties to be performed)

**Program support**:

- Maintain data and files on partners, projects and contracts in keeping with organizational standards;
- Provide program administration and information management support (e.g. updating templates, extracting and formatting lessons learned etc.);
- Provide administrative support to the Humanitarian Unit manager with regards to project implementation and tracking;
- Other related duties as assigned.

**Humanitarian Unit administration and planning**:

- Participate and support organizational processes, including appeal fund monitoring and disbursements, humanitarian team meetings, departmental retreats, working groups and committees (inter-departmental or otherwise) as assigned;
- Support the Humanitarian Unit Manager to track fund balances, program cost recoveries and data entry of budget information;
- Provide administrative support to the Humanitarian Manager on events and activities as needed;
- Provide support to the Director of International Programs (DIP) on organizing departmental events and training activities, as needed;
- Other related duties as assigned.

**New Business Development support**:

- Provide administrative support, as directed by the Manager, in the development of new proposals (institutional or private humanitarian donors);
- Prepare agreements for small grants and appeals (donor contracts, partnership agreements, etc.) as directed by the Manager;
- Other related duties as assigned.

**Communications and fundraising support**:
Support effective linkages and communications with external stakeholders, specifically, on the following:

- Provide updated content, as requested, and directed by the Manager, on the Emergency Response Fund (ERF) and other humanitarian online pages;
- Support the Humanitarian Unit by reviewing for accuracy program content being used by Fund Development, Communications or International Programs departments. Act as member of the Emergency Response Team and support joint humanitarian and fund development appeals at Oxfam or through the Humanitarian Coalition;
- Other related duties as assigned.

**REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES**:

- University degree in international development, humanitarian studies or related field;
- A minimum of 2 years’ experience in providing administrative support to international development or humanitarian programs. Internship(s) will be considered as experience;
- Understanding and demonstrated knowledge of key issues related to long-term development or humanitarian action;
- Excellent verbal and written communication skills in English. Fluency in French, or Spanish is an asset;
- Demonstrated ability to prepare documents and presentations that exhibit analytical capacity;
- Commitment to, and knowledge of, gender equality and women’s rights;
- Proven capacity to work collaboratively and proactively with colleagues in a team-based organization and to engage with a variety of counterparts (government and non-government), funders, and the public;
- Proven ability to work in a self-directed manner in time-bound and sometimes stressful circumstances;
- Proven ability to work effectively both independently and in a team-based environment;
- Strong interpersonal and

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