Office Coordinator and Administrative Assistant

3 weeks ago

Vancouver, Canada UBC Investment Management Trust Inc. (UBC IMANT) Full time

**Office Coordinator and Administrative Assistant**

**Vancouver, BC**

UBC Investment Management is a wholly owned subsidiary of the University of British Columbia, providing professional investment management for the UBC Endowment Fund, Staff Pension Plan and other UBC-related funds. The funds are invested globally across all major public and private asset classes and in aggregate value exceed $5.5 billion.

This role will provide support to multiple areas in the company including supporting the President and CEO and other team members.

Responsibilities include but are not limited to:

- Coordinate and maintain internal and external meetings, calendars and project timelines for the team
- Assume responsibility of office administration tasks such as dealing with general office maintenance, IT issues, minute taking, mailing, meeting setup and website maintenance
- Act as point of contact and communicating with various external parties including vendors, stakeholders and investment managers
- Processing, organizing and maintaining files and documents including corporate records, legal documents and external reports
- Assist with benefits administration including new employee setup and expense processing and assisting with information requests
- Maintain relationship with service providers and assist with processing as well as reconciliation of corporate account payables
- Assist with logistics and travel arrangements for team members

**Qualifications**
- Minimum 2-3 years in a professional office as an administrative assistant. Experience in investment management/finance industry is an asset
- Superior time management skills and superior oral and written communication skills
- Superior problem solving and research skills
- Self-motivated and keen to learn or to improve business processes
- High degree of professionalism and discretion/confidentiality
- Advanced computer skills in MS Word, Outlook, Excel, Powerpoint, Adobe, Diligent and teleconferencing software
- Able to adapt to changing environment

Thank you for your interest in this position.

**Job Types**: Full-time, Permanent

**Salary**: $15.65-$28.68 per hour

**Benefits**:

- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: One location

Application deadline: 2023-02-17

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